Executive PA to Head of Middle School

Methodist Ladies' College; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Methodist Ladies' College is seeking a dedicated Personal Assistant to support the Head of Middle School. The role requires management of the Head's diary, emails, and confidential correspondence, plus coordination of enrolments, events, and staff communications.

You will also handle meetings, minutes, and documentation for the MS office. The role is full-time, ongoing, commencing 18 January 2027, with a close date of 2 November 2026.

Qualifications

• Demonstrated interpersonal and communication skills.
• Strong organisational and time management abilities.
• Maintains confidentiality with discretion and professionalism.
• Capable of working independently and in teams in a dynamic environment.
• Proficient with digital tools and administrative systems.

Responsibilities

• Manage diary and appointments for the Head of Middle School.
• Handle emails for the Head of MS and queries.
• Prepare correspondence for the Head of MS.
• Prioritise issues or meetings with students, parents or staff.
• Screen calls and redirect as needed.
• Coordinate student involvement in events and activities.
• Process enrolments with Admissions and Head of School.
• Update and share enrolment information with staff.
• Prepare enrolment packages for interviews.
• Coordinate distribution of forms and handbooks.
• Assist with orientation days and communication with Admissions.
• Take and distribute meeting minutes; submit articles for publications.
• Record procedures and update workflow documentation.
• Maintain MS events and diary for next year.

Skills

Interpersonal skills

Organisational skills

Time management

Confidentiality

Independent and collaborative

Digital tools proficiency

Education

Relevant qualifications or experience

Tools

Microsoft Office

Administration systems

Job description

Methodist Ladies' College is seeking a dedicated Personal Assistant to support the Head of Middle School. The role requires management of the Head's diary, emails, and confidential correspondence, plus coordination of enrolments, events, and staff communications.

You will also handle meetings, minutes, and documentation for the MS office. The role is full-time, ongoing, commencing 18 January 2027, with a close date of 2 November 2026.