Personal Assistant to the Head of Middle School

Methodist Ladies' College Melbourne; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Methodist Ladies' College Melbourne is seeking a dedicated Personal Assistant to the Head of Middle School. The role provides secretarial support, manages the Head's diary, and oversees reception duties within the Middle School office.

You will coordinate enrolments, liaise with Admissions, and prepare correspondence and minutes for MS meetings. The successful candidate will have strong organisational and communication skills, ability to work independently, and uphold confidentiality.

Qualifications

• Secretarial experience and diary management preferred.
• Strong interpersonal and communication skills essential.
• Able to work independently and as part of a team.
• Maintains confidentiality and professional conduct.

Responsibilities

• Manage diary and appointments for Head of Middle School.
• Screen emails and handle position-specific queries.
• Prepare correspondence for Head of MS.
• Coordinate student enrolment information with Admissions.
• Take and distribute minutes of meetings.
• Update workflow documentation for MS Office.
• Assist with enrolment packages for interviews.
• Coordinate distribution of materials for new students.

Skills

Interpersonal communication

Organisation & time management

Independent & collaborative work

Professional confidentiality

Education

WWCC (Working with Children Check)

First Aid & CPR certifications

Asthma & Anaphylaxis training

Tools

MS Office

Job description

Personal Assistant to the Head of Middle School

The Role:
Full Time | Ongoing | commencing 18 Jan 2027

The Personal Assistant to the Head of Middle School (MS) is responsible for providing secretarial support and diary management. The Personal Assistant to the Head of MS is also responsible for overseeing the efficient management of the reception and general administration duties of MS office. Your duties will include but are not limited to:

• Manage diary and appointments
• Management of e-mails for the Head of MS and position specific queries
• Prepare correspondence for Head of MS
• Prioritise issues or meetings with students, parents or staff and delegate to other staff members if appropriate
• Screen telephone calls and enquiries to the Head of MS and redirect where appropriate
• Co-ordinate student involvement in various events and activities
• Process new enrolments in consultation with the Admissions Office and the Head of School
• Closely monitor student enrolment information from myMLC and Admissions and coordinate communication of this information to relevant staff (e.g. Head, Curriculum Administrator, Student Coordinators, Home Group teachers)
• Prepare enrolment packages for new student interviews with the Head of MS
• Coordinate the distribution of subject selection forms, Maths testing, language forms, handbooks, orientation and other relevant information to new students and when required for enrolments throughout the year
• Liaise with the Deputy Head of MS, MS Curriculum Administrator and the Timetabling office regarding any changes
• Assist with the coordination of new student orientation days
• Communicate closely with Admissions on a regular basis
• Provide secretarial support as and when required
• Take and distribute minutes of meetings (e.g. MS Executive)
• Submit articles for various publications/newsletters
• Record procedures under Task Documentation and continually update workflow documentation for all aspects of the MS Office
• Update MS events and information for Student and Staff Planner (Diary) for the following year
• Undertaking other duties as reasonably required to support the objectives of the department and the College

Closing date: 2 November 2026

About MLC

MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.
Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.
MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

About You

• Relevant qualifications, certifications, or experience
• Excellentinterpersonal and communication skills
• Effective organisational and time management skills
• Acts professionally andmaintainsappropriate confidentiality
• Ability to work independently and collaboratively in a dynamic environment
• Proficiencyin relevant digital tools and administrative systems
• Appropriate qualification anddemonstratedexpertisein relevant technical areas
• Current Working withChildren'sCheck (WWCC)Employeeregistration
• Current First Aid – Level 2 (HLTAID011), CPR (HLTAID009), Anaphylaxis (22578VIC) and Asthma (22702VIC) certifications, maintained in accordance with required renewal periods (CPR annually; others every three years).
• Commitment to professional growth and reflective practice
• Alignment with MLC's values and policies
• Right to work in Australia
• Adherence to all College policies and demonstration of behavioursin accordance withthe Victorian Child Safe Standards.

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.

Please be aware that while we make every effort to adhere to the stated closing dates, we may need to close the application process earlier if a significant number of qualified candidates are identified before the official deadline