Executive Assistant to Leadership Team

Ache Group; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

On-site parking

Professional development

Job summary

Ache Group is seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership from our Glebe office. This full-time, on-site role offers a dynamic environment with opportunities to drive efficient operations and confidentially manage critical information.

You will coordinate travel, manage executives' calendars, prepare reports and presentations, and support projects and events. A proactive, organized professional will thrive here.

Qualifications

• 2+ years experience as an Executive Assistant supporting senior leaders.
• Exceptional organisational and time management skills.
• Excellent written and verbal communication with a professional approach.
• Discretion handling confidential information.
• Proactive, adaptable and solutions-focused.

Responsibilities

• Coordinate travel arrangements and car hire for the team.
• Manage calendars for Executives and coordinate meetings.
• Prepare agendas, take minutes and follow up on actions.
• Draft correspondence, presentations and Canva-style documents.
• Support office operations and handle general admin duties.

Skills

Executive support

Calendar management

Discretion

Communication

MS Office proficiency

Proactive attitude

Project coordination

Tools

MS Office

Canva

Job description

This is an exciting opportunity for an experienced Executive Assistant to bring their warmth, initiative and expertise to join the team at Ache Group. You will provide high-level administrative and executive support to our senior leadership team. This is a full-time office-based role in our renovated warehouse in Glebe - with plenty of easy free street parking and the metro station just minutes' away.

Ache Group is a growing business, we are passionate about our people, achieving positive outcomes and making a positive impact in the injury management landscape.

We support our clients to deliver strategic, effective, solutions to their workplace. We strive to drive positive change and impact - and we are proud to have built a culture where people genuinely enjoy coming to work every day.

We are searching for the right person to join our team - someone with a can-do attitude, who is personable, proactive, highly organised, quick and calm under pressure and ready to make a real difference. Someone who will thrive in a fast-paced environment where no two days are the same - supporting projects, running the office, overseeing calendars, projects and delicately managing confidential information, and anticipating our needs.

What you'll be doing

• Coordinating & supporting team travel coordination/car hire.
• Calendar management across Executives
• Quality review and reporting to Executives
• Coordinating social events, birthday celebrations and monthly outings
• Preparing agendas, take minutes and follow up on action items from meetings
• Provide comprehensive administrative support, including drafting correspondence, preparing presentations and reports/Canva style documents, proposals etc
• Customer feedback calls and complaint management
• Preparing annual calendar of events, social, wellness initiatives etc
• Support executive-level projects and initiatives as requiredContribute to the smooth running of the office by assisting with general administrative duties
• General office management and maintenance duties.

What we're looking for

• Significant experience (2+ years) as an Executive Assistant supporting senior leaders in a fast-paced, deadline-driven environment
• Exceptional organisational, time management and multitasking skills with the ability to prioritise and juggle competing demands
• Excellent written and verbal communication skills, with a professional and personable approach
• Strong computer literacy, including advanced proficiency in MS Office suite
• Discretion and the ability to handle sensitive information with the utmost confidentiality
• A proactive, adaptable and solutions-focused mindset

What we offer

• At Ache Group, we are committed to providing our team members with a supportive and rewarding work environment. You'll enjoy a competitive salary, generous leave entitlements, and opportunities for professional development.

About us

Ache Group is a boutique provider specialising in injury management consulting and return to work services. With a talented team of consultants across multiple disciplines, we partner with clients to support sustainable return to work and health outcomes.