Executive Assistant

Ashley Services Group; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Weekly pay

Employee assistance program

Career progression

End-of-year events

Job summary

Ashley Services Group is seeking a proactive, organised Executive Assistant to provide high-level support to our Chief Operations Officer in a fast-paced environment. You’ll manage competing priorities, coordinate meetings and travel, prepare presentations, support projects and ensure seamless administration.

This role offers a varied, rewarding path for someone who is discreet, professional and naturally proactive, with strong MS Office skills and a calm, proactive presence.

Qualifications

• Exceptional organisation and time-management skills to juggle priorities.
• Outstanding communication and relationship-building with executives and staff.
• Discretion handling confidential information and a proactive approach.
• Strong diary, meeting, document and event coordination abilities.
• Ability to coordinate travel, meetings and provide executive support.

Responsibilities

• Executive Diary & Inbox Management – manage schedules and priorities.
• Travel Coordination – plan itineraries and logistics.
• Meeting & Event Coordination – organise meetings, rooms and attendees.
• First Point of Contact – respond professionally to enquiries.
• Project Support – assist with documentation and coordination.
• Executive Administration & Reporting – prepare reports and communications.
• Social & Corporate Events – coordinate team events end-to-end.
• HR Support – assist across HR activities.
• Ad-Hoc Executive Support – handle emerging priorities as needed.

Skills

Organisation

Time management

Communication

Discretion

Diary management

Event coordination

Travel coordination

Stakeholder relations

Tools

MS Office

PowerPoint

Word

Job description

Location: Arndell Park, NSW

Hours: Full time - Monday to Friday

About Us

Ashley Services Group has been a powerhouse in workforce solutions since 1968, with over 300 staff and more than 9,000 associates nationally. Our diverse operations span labour hire, technical services, and accredited training.

The Opportunity

We’re seeking a proactive, organised and solutions-focused Executive Assistant to provide high-level support to our Chief Operations Officer in a fast-paced and dynamic environment.

You’ll play a key role in managing competing priorities, coordinating meetings and travel, preparing presentations, supporting projects and ensuring communication and administration run seamlessly.

This is a varied and rewarding opportunity for someone who thrives on being organised, anticipates what’s needed and takes pride in making things happen. If you’re confident, discreet, professional and naturally proactive, we’d love to hear from you.

Roles and responsibilities of this Executive Assistant include but is not limited to:

• Executive Diary & Inbox Management– expertly managing schedules, priorities and correspondence to keep everything running smoothly.
• Travel Coordination– planning and coordinating seamless travel arrangements, itineraries and logistics.
• Meeting & Event Coordination– organising meetings, booking rooms, coordinating attendees and ensuring everything is prepared for a successful meeting.
• First Point of Contact– providing a professional and welcoming first point of contact for internal and external enquiries.
• Project Support– assisting with project documentation, coordination and administrative requirements to keep initiatives progressing.
• Executive Administration & Reporting– preparing reports, presentations, correspondence and other high-quality documentation.
• Social & Corporate Events– coordinating engaging team and social events from planning through to execution.
• HR Support– providing administrative assistance across a range of HR-related activities and initiatives.
• Ad-Hoc Executive Support– stepping in to manage emerging priorities, solve problems and provide trusted support wherever needed.

As the Executive Assistant, you need:

• Exceptional organisation and time-management skills, with the ability to juggle competing priorities.
• Outstanding communication and relationship-building skills when dealing with executives, staff, visitors, VIPs and external stakeholders.
• Impeccable attention to detail and a proactive, solutions-focused approach.
• Confidence managing confidential and privileged information with absolute discretion.
• Strong diary, meeting, document and event coordination skills.
• A calm, professional presence and the ability to stay one step ahead.
• Advanced skills in Microsoft Office, including Word and PowerPoint.

Benefits

• Access to a top-tier Employee Assistance Program – because your wellbeing matters
• Weekly pay – reliable income, right on time, every time
• Real career progression – grow and advance with a thriving business
• Work alongside Australia’s largest transport and logistics providers
• Gain a nationally recognised qualification and unlock further upskilling opportunities
• Celebrate success with legendary end-of-year events you won’t forget!

If you're ready to bring energy, precision, and purpose to a role that matters, we want to hear from you. Open to all qualified applicants, including those requiring visa sponsorship.