Exec Assistant - Board And Governance - Part Time

Quinnallan; Melbourne; On-site; AUD 104,000 - 127,000; Full time

Job summary

Quinnallan is seeking an experienced Board EA in Melbourne to provide high-level governance, company secretarial and legal compliance coordination for the Legal Counsel and Company Secretary. You will manage board cycles, prepare and upload board packs, and handle key governance documents with discretion.

You will maintain registers, policies and statutory records while driving process improvements and ensuring timely delivery of papers and invitations for Board meetings.

Qualifications

• Experienced Board EA with governance, company secretarial and legal compliance coordination support to Legal Counsel and Company Secretary.

Responsibilities

• Manage logistics, agenda and Invitations for Board cycles.
• Upload board packs to the Diligent portal and coordinate papers.
• Maintain key governance documents and registers.
• Keep policies, terms of reference and statutory records up to date.
• Support continuous improvement of governance processes, including AI-enabled workflows.

Skills

Board governance

Meeting coordination

Confidentiality

Autonomous work

Tools

Diligent board portal

Job description

Do you love working with Board and Governance and seeking some flexibility? Read on.

The Organisation

This organisation plays a critical role in strengthening primary care, improving access to services and driving integration across the health system. With a particular focus on equity, population health outcomes and innovation, their aim is to deliver impact with measurable goals that produce better health outcomes for communities.

The Role

This position requires an experienced Board EA who has provided high-level, proactive and confidential governance, company secretarial and legal compliance coordination support to the Legal Counsel and Company Secretary.

Working with Board cycles, proactively manage logistics, agenda and invitations, board pack uploads to Diligent portal, coordinate papers and manage key documents.

This role also maintains accurate governance records including registers, governing documents and policies, terms of reference and statutory records. Salary circa $115k plus super plus salary packaging.

The Fit

Our client is seeking a highly organised, detail oriented governance professional who can support the Company Secretary, Legal Counsel whilst also providing outstanding support to the Board and Committees.Your experience with all facets of Board administration, governance and compliance processes, working with Board cycles and required actions will be highly regarded. You are also able to work autonomously, with the ability to preempt business flows, working with established board processes and systems including looking at continuous improvements through an Ai lens.