Executive Assistant to Leaders - High-Impact & Dynamic

MECCA; City of Melbourne; On-site; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Quarterly product allowance

Employee discount 40%

Health and well-being initiatives

Rewards & recognition

Bonus programs

Professional development programs

Job summary

MECCA is seeking an organised, detail-driven Executive Assistant to join our Support Centre on a 12 month contract in Melbourne. You will support up to 3 Executive Leaders with high-level administrative tasks, diary management, travel logistics, and event coordination to keep our fast-paced, customer-focused business running smoothly.

You’ll be the glue, coordinating calendars across time zones, planning offsites and major events, and partnering with teams and vendors while maintaining

Qualifications

• Previous experience supporting executive leaders in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Diary management

Meeting coordination

Travel logistics

Expense handling

Discretion

Stakeholder collaboration

Executive support

Tools

Microsoft Office

Outlook

Word

Excel

Job description

MECCA is seeking an organised, detail-driven Executive Assistant to join our Support Centre on a 12 month contract in Melbourne. You will support up to 3 Executive Leaders with high-level administrative tasks, diary management, travel logistics, and event coordination to keep our fast-paced, customer-focused business running smoothly.

You’ll be the glue, coordinating calendars across time zones, planning offsites and major events, and partnering with teams and vendors while maintaining