Executive Assistant | 12 month Fixed-Term Contract

Mecca Brands; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Professional development programs

Digitised learning offering

Health and well-being initiatives

Reward and recognition programs

Product allowance access

Job summary

MECCA Brands is seeking an organised Executive Assistant to support three Leadership Team members on a 12-month contract. You will manage complex calendars, coordinate events and travel, and ensure confidentiality while driving efficiency across time zones.

Ideal candidates bring experience supporting executives, strong communication, MS Office proficiency, and a proactive, service-oriented mindset in a fast-paced, people-first environment.

Qualifications

• Experience providing executive support in a fast-paced environment.
• Expertise in diary management, meeting coordination and travel logistics.
• Discretion, initiative and service-oriented mindset.
• Excellent Microsoft Office skills: Outlook, Word and Excel.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate and execute high‑impact events, workshops and programs.
• Coordinate travel, catering and logistics for leadership initiatives.
• Maintain confidentiality and manage communications with care.
• Anticipate needs and apply proactive time and task management.

Skills

Executive support

Diary management

Event coordination

Travel logistics

Tools

Outlook

Word

Excel

Job description

We are on the lookout for an organised, detail-driven and energetic Executive Assistant to join our incredible Support Centre team on a 12 month contract. This role plays a pivotal part in keeping our business moving by supporting three key members of our Leadership Team. From coordinating high-profile programs and diary management to facilitating offsites and major events, you’ll help bring structure and efficiency to a fast-paced, people-first business.

The Role You Could Play:

As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. Working with up to 3 Executive Leaders, you’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives. Manage complex and ever-changing executive calendars, across time zones and priorities. Plan, coordinate, and execute a wide range of high‑impact events, workshops, and programs. Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics. Maintain confidentiality while managing communications and follow-ups with care. Anticipate needs and take a proactive, strategic approach to time and task management.

What You Will Bring:

You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast‑thinker, exceptional communicator, and thrive in an environment where no two days are the same. Previous experience supporting executive leaders in a fast‑paced environment. Expertise in diary management, meeting coordination, travel logistics, and expense handling. A high degree of discretion, initiative, and a service‑oriented mindset. Excellent Microsoft Office skills, particularly Outlook, Word, and Excel. A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Your Life At MECCA

Whilst we are singularly focused on our #CustomerFirstmantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions‑focused, innovative, collaborative and adaptable, and have a bit of fun along the way! Some of our other team member benefits include:

• Professional development programs
• first‑class digitised learning offering
• Health and well‑being initiatives
• Reward and recognition programs
• Access to bonus and incentive programs
• Access to quarterly product allowance
• Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!

There are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.

To learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers Follow @LIFEATMECCA Visit our LinkedIn page

Since our very first day in 1997, our purpose has been to enable our customers to look and feel their best by offering them the world’s best line‑up of beauty and skin‑care brands, coupled with exceptional service. Fast forward to today, and we have almost 5,000 MECCA team members across 100+ retail stores throughout Australia and NewZealand, a rapidly growing online business, two Distribution Centres, and a bustling Support Centre in the heart of Melbourne working to deliver on our purpose every single day.

Our ongoing growth is fuelled by opening new stores and reaching new customers, launching new products, and harnessing the latest technology to constantly innovate and evolve our concepts, experiences, and service offerings. Whether you join MECCA in one of our Retail stores, our Support Centre or one of our Distribution Centres, you will be an integral part of the MECCA family.