Executive Assistant to 3 Leaders: Calendar & Events

Mecca Brands; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Professional development programs

Digitised learning offering

Health and well-being initiatives

Reward and recognition programs

Product allowance access

Job summary

MECCA Brands is seeking an organised Executive Assistant to support three Leadership Team members on a 12-month contract. You will manage complex calendars, coordinate events and travel, and ensure confidentiality while driving efficiency across time zones.

Ideal candidates bring experience supporting executives, strong communication, MS Office proficiency, and a proactive, service-oriented mindset in a fast-paced, people-first environment.

Qualifications

• Experience providing executive support in a fast-paced environment.
• Expertise in diary management, meeting coordination and travel logistics.
• Discretion, initiative and service-oriented mindset.
• Excellent Microsoft Office skills: Outlook, Word and Excel.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate and execute high‑impact events, workshops and programs.
• Coordinate travel, catering and logistics for leadership initiatives.
• Maintain confidentiality and manage communications with care.
• Anticipate needs and apply proactive time and task management.

Skills

Executive support

Diary management

Event coordination

Travel logistics

Tools

Outlook

Word

Excel

Job description

MECCA Brands is seeking an organised Executive Assistant to support three Leadership Team members on a 12-month contract. You will manage complex calendars, coordinate events and travel, and ensure confidentiality while driving efficiency across time zones.

Ideal candidates bring experience supporting executives, strong communication, MS Office proficiency, and a proactive, service-oriented mindset in a fast-paced, people-first environment.