Executive Assistant | 12 month Fixed-Term Contract

MECCA; City of Melbourne; On-site; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Quarterly product allowance

Employee discount 40%

Health and well-being initiatives

Rewards & recognition

Bonus programs

Professional development programs

Job summary

MECCA is seeking an organised, detail-driven Executive Assistant to join our Support Centre on a 12 month contract in Melbourne. You will support up to 3 Executive Leaders with high-level administrative tasks, diary management, travel logistics, and event coordination to keep our fast-paced, customer-focused business running smoothly.

You’ll be the glue, coordinating calendars across time zones, planning offsites and major events, and partnering with teams and vendors while maintaining

Qualifications

• Previous experience supporting executive leaders in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Diary management

Meeting coordination

Travel logistics

Expense handling

Discretion

Stakeholder collaboration

Executive support

Tools

Microsoft Office

Outlook

Word

Excel

Job description

We are on the lookout for an organised, detail-driven and energetic Executive Assistant to join our incredible Support Centre team on a 12 month contract.

This role plays a pivotal part in keeping our business moving by supporting three key members of our Leadership Team. From coordinating high-profile programs and diary management to facilitating offsites and major events, you’ll help bring structure and efficiency to a fast-paced, people-first business.

The Role You Could Play

As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. Working with up to 3 Executive Leaders, you’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.

• Manage complex and ever-changing executive calendars, across time zones and priorities.

• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.

• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.

• Maintain confidentiality while managing communications and follow-ups with care.

• Anticipate needs and take a proactive, strategic approach to time and task management.

What You Will Bring

You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.

• Previous experience supporting executive leaders in a fast-paced environment.

• Expertise in diary management, meeting coordination, travel logistics, and expense handling.

• A high degree of discretion, initiative, and a service-oriented mindset.

• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.

• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Your Life At MECCA

Whilst we are singularly focused on our #CustomerFirst mantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions-focused, innovative, collaborative and adaptable, and have a bit of fun along the way!

Some of our other team member benefits include:

• Professional development programs and first-class digitised learning offering

• Health and well-being initiatives

• Reward and recognition programs

• Access to bonus and incentive programs

• Access to quarterly product allowance

• Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!

There are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.

To learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers