Executive Assistant, SCV Safety

Victorian Government; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Career development in public sector

Job summary

Victorian Government is seeking an Executive Assistant to support the Executive Director, Safety Branch, Melbourne CBD. The role coordinates the executive office, governance processes, and stakeholder engagement across health services and government bodies.

The successful candidate will manage confidential information with discretion, prepare meeting materials, and support branch operations within established policies and priorities.

Qualifications

• Experience providing high-level executive support in a complex environment.
• Ability to coordinate governance processes and meeting materials.
• Strong discretion and professional judgement in handling sensitive information.

Responsibilities

• Provide high-level executive support to the Executive Director, including managing diary and inbox.
• Coordinate information flow with key stakeholders across government and health services.
• Prepare agendas, minutes and maintain governance documentation.
• Foster relationships across Safer Care Victoria and the Department of Health.

Skills

Executive support

Stakeholder management

Governance processes

Document management

Education

Tertiary qualification in business/administration/governance

Tools

Microsoft 365

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/1953630

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

About the role:

The Executive Assistant provides confidential, high-level executive and administrative support to the Executive Director, Safety Branch, and contributes to the effective coordination and operation of the Executive Director's office and the broader branch.

The position is a key coordinating link between the Executive Director, the Safety Branch and internal and external stakeholders across government, health services and other organisations. It requires a high degree of professionalism, judgement, discretion, initiative and collaboration.

Reporting to the Executive Director, the Executive Assistant coordinates executive office functions, governance processes, sensitive information, correspondence, workforce and administrative activities, and defined projects and improvement initiatives. The position operates within established policies, protocols and the Executive Director's priorities, escalating complex, sensitive or high-risk matters as appropriate.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Main Accountabilities Include:

• Provide high-level executive support to the Executive Director, including managing the diary and inbox, anticipating priorities, coordinating information and preparing the Executive Director for meetings, committees and other engagements.
• Liaise with Safety Branch directors and managers, senior executives, government and non-government organisations, health services and other stakeholders to coordinate requests, convey the Executive Director's expectations and facilitate timely information flow and action.
• Coordinate branch governance and committee processes, including preparing agendas and meeting materials, maintaining terms of reference, preparing minutes and outcome summaries, monitoring actions and supporting authorised reviews of committee processes and governance documentation.
• Build and maintain effective working relationships across Safer Care Victoria, the Department of Health, health services and other external organisations to facilitate information flow, coordinate executive requests and support effective branch operations.

Qualification (s):

A tertiary qualification in business, administration, governance or a related discipline would be advantageous but is not mandatory.

Specialist expertise:

• Demonstrated experience providing high-level executive or administrative support within a complex, sensitive and fast-paced organisational environment.
• Highly developed proficiency in Microsoft 365 applications and experience using electronic document and records management systems.
• An understanding of the Victorian health system and the Department of Health's operating environment, processes and information systems would be highly regarded.

What we offer:

• The opportunity to perform meaningful work, making direct contributions toward enablingVictorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service.
• A strong commitme nt to work-life balance, including a diverse array of flexible working arrangements.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at [e-mail] . For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health .

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy .

Applications close Thursday 5 November 2026 at 11.59pm