Executive Assistant to General Manager, Venues & Events

Logan City Council; Brisbane; Hybrid; AUD 82,000 - 87,000; Full time

Benefits offered by this job

Hybrid flexible working

Extra Christmas leave

72.5 hour fortnight (nine days)

Staff discounts (Leisure Centres)

Fitness Passport

BUPA corporate discount

Novated leasing

Employee Assistance Program

Social club access

Job summary

Logan City Council is seeking a General Manager's Support Officer / Executive Assistant to provide confidential, high-level administrative support to the General Manager, Venues and Events, and the Branch Management team in the City’s Venues and Events Branch.

You will manage the GM’s diary, prepare agendas and minutes, coordinate branch meetings, support monthly performance reporting and assist with administrative procedures and finance tasks.

Qualifications

• High-level business and administrative support experience in a management environment.
• Excellent organisational and time-management skills with attention to detail.
• Ability to prioritise workload, manage competing demands and meet deadlines.
• Strong written and interpersonal communication skills.
• Ability to build effective relationships with diverse stakeholders.
• Proficiency with Microsoft Office, document management systems and financial systems.
• Experience with basic financial administration such as purchase orders, requisitions and financial reporting.
• Sound judgement and discretion with confidential information.
• Current C Class Driver Licence is essential.

Responsibilities

• Managing the General Manager's diary, inbox, meetings and competing priorities.
• Coordinating Branch Management Team meetings, agendas, minutes, scheduling and follow-up actions.
• Coordinating correspondence, committee reports, Councillor briefings and branch-wide responses to meet deadlines.
• Assisting with operational and business planning and monthly performance reporting.
• Maintaining registers, records, procedures, templates and documentation.
• Providing advice and support on administrative processes.
• Undertaking basic financial administration including purchasing, requisitions and card reconciliation.
• Building relationships across the branch, Council and external stakeholders.

Skills

High-level admin support

Organisational skills

Time management

Prioritisation

Communication

Stakeholder relationships

MS Office & processes

Financial reporting

Discretion with confidential info

Driver Licence (C Class)

Tools

Microsoft Office

Document management systems

Financial systems

Job description

Logan City Council is seeking a General Manager's Support Officer / Executive Assistant to provide confidential, high-level administrative support to the General Manager, Venues and Events, and the Branch Management team in the City’s Venues and Events Branch.

You will manage the GM’s diary, prepare agendas and minutes, coordinate branch meetings, support monthly performance reporting and assist with administrative procedures and finance tasks.