General Manager’s Support Officer / Executive Assistant

Logan City Council; Brisbane; Hybrid; AUD 82,000 - 87,000; Full time

Benefits offered by this job

Hybrid flexible working

Extra Christmas leave

72.5 hour fortnight (nine days)

Staff discounts (Leisure Centres)

Fitness Passport

BUPA corporate discount

Novated leasing

Employee Assistance Program

Social club access

Job summary

Logan City Council is seeking a General Manager's Support Officer / Executive Assistant to provide confidential, high-level administrative support to the General Manager, Venues and Events, and the Branch Management team in the City’s Venues and Events Branch.

You will manage the GM’s diary, prepare agendas and minutes, coordinate branch meetings, support monthly performance reporting and assist with administrative procedures and finance tasks.

Qualifications

• High-level business and administrative support experience in a management environment.
• Excellent organisational and time-management skills with attention to detail.
• Ability to prioritise workload, manage competing demands and meet deadlines.
• Strong written and interpersonal communication skills.
• Ability to build effective relationships with diverse stakeholders.
• Proficiency with Microsoft Office, document management systems and financial systems.
• Experience with basic financial administration such as purchase orders, requisitions and financial reporting.
• Sound judgement and discretion with confidential information.
• Current C Class Driver Licence is essential.

Responsibilities

• Managing the General Manager's diary, inbox, meetings and competing priorities.
• Coordinating Branch Management Team meetings, agendas, minutes, scheduling and follow-up actions.
• Coordinating correspondence, committee reports, Councillor briefings and branch-wide responses to meet deadlines.
• Assisting with operational and business planning and monthly performance reporting.
• Maintaining registers, records, procedures, templates and documentation.
• Providing advice and support on administrative processes.
• Undertaking basic financial administration including purchasing, requisitions and card reconciliation.
• Building relationships across the branch, Council and external stakeholders.

Skills

High-level admin support

Organisational skills

Time management

Prioritisation

Communication

Stakeholder relationships

MS Office & processes

Financial reporting

Discretion with confidential info

Driver Licence (C Class)

Tools

Microsoft Office

Document management systems

Financial systems

Job description

General Manager's Support Officer / Executive Assistant

BE AT THE CENTRE OF A BUSY, DIVERSE AND DYNAMIC BRANCH

The Venues and Events Branch is looking for an organised, proactive and highly capable General Manager's Support Officer to provide high level administrative support to the General Manager, Venues and Events and the Branch Management team.

This is a key coordination role where no two days will be quite the same. You will help keep priorities moving, deadlines on track and information flowing across a branch responsible for Council's Major Venues, Community and Leisure Venues and the delivery of civic, community and commercial events across the City of Logan.

If you are someone who enjoys being organised, anticipating what needs to happen next and supporting busy management team, this could be the role for you.

About the Role

Working directly with the General Manager, Venues and Events, you will provide confidential and politically sensitive administrative support while helping coordinate the day-to-day administrative requirements of the broader Branch Management Team.

Your responsibilities will include:

• Managing the General Manager's diary, inbox, meetings and competing priorities.
• Coordinating Branch Management Team meetings, including agendas, minutes, scheduling and follow-up actions.
• Coordinating correspondence, committee reports, Councillor briefings and branch-wide responses to ensure deadlines are met.
• Assisting with operational and business planning and monthly performance reporting.
• Maintaining registers, records, administrative procedures, templates and documentation.
• Providing advice and support to branch staff on administrative processes.
• Undertaking basic financial administration including purchasing, requisitions, corporate card reconciliation and performance reporting.
• Building effective relationships across the branch, Council and with external stakeholders.

What we are looking for

You will be someone who can confidently manage multiple priorities and remain calm and organised when things change quickly.

To succeed in the role, you will bring:

• Experience providing high-level business and administrative support within a management environment.
• Strong organisational and time-management skills, with excellent attention to detail and initiative.
• The ability to prioritise your own workload, manage competing demands and meet critical deadlines.
• Strong written and interpersonal communication skills.
• The ability to build effective relationships with a diverse range of internal and external stakeholders.
• Confidence using Microsoft Office applications, document management systems and financial systems.
• Experience undertaking basic financial administration such as purchase orders, requisitions and financial reporting.
• Sound judgement and discretion when dealing with confidential or sensitive information.
• A current C Class Driver Licence is essential.

Why choose Logan City Council?

At Logan City Council, we're not just running a city - we're shaping its future. We're a contemporary local government with a clear sense of purpose, focused on delivering exceptional service and value for money for our community.

Here, your ideas are valued, your growth is supported, and your work contributes to something bigger. When you join us, you'll feel connected to your purpose, your team and the people of Logan.

We believe that when our people thrive, our city thrives. That's why we've built a workplace culture that champions collaboration, growth and wellbeing. Here's what you can look forward to:

• Salary from $81,575 - $87,393 per annum + Superannuation (Level 3.1- Level 3.4)
• Leave that helps you recharge - use your annual leave when it suits you and enjoy the added benefit of extra Christmas leave to make the most of the holiday season.
• Work-life balance that rewards you - our full-time employees work 72.5 hours over nine days, providing a regular day off every fortnight, adding up to 22 extra days each year to recharge, pursue passions, or do more of what you love.
• Flexibility that supports your success - we support work-life balance with hybrid flexible working arrangements designed to help you thrive.
• Wellbeing that works for you - stay active and healthy with discounted memberships at Logan Leisure Centres, access to the Fitness Passport program, and a corporate discount with BUPA.
• Perks that go further - make the most of your income with salary packaging options, including novated leasing.
• Development to support your future - grow your skills and advance your career with access to ongoing learning and development opportunities tailored to support your professional journey.
• Support when it matters - our Employee Assistance Program provides free, confidential counselling to help you navigate life's challenges and support your wellbeing.
• Connect and belong - be part of our active social club and enjoy opportunities to build relationships and connect with colleagues across the organisation.

Who we are and the community we serve

The City of Logan is young, diverse and growing fast - and we're growing with it. Home to more than 400,000 residents from over 230 cultures, it’s a place where community spirit thrives and every voice matters.

As one of the largest and most diverse councils in Queensland, we're home to big-picture thinkers, community-focused leaders and dedicated professionals who care deeply about the community we serve. From delivering essential services and building new infrastructure to supporting local businesses and creating inclusive spaces, we're here to make life better for everyone who calls Logan home.

As a Council employee, you'll be part of that mission - helping shape the future of a city where people, places and opportunities can thrive.

Interested?

For more information, email Brad Page [e-mail]