Executive Assistant to Four Leaders — Onsite Sydney

Visa - Graduate Recruiting; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Visa is seeking an adaptable Executive Assistant to support four members of the leadership team in our Sydney office. You will manage complex calendars, coordinate domestic and international travel, and prepare documents and materials for meetings and presentations.

The role requires excellent communication, strong organisational skills, discretion, and the ability to handle competing priorities in a fast-paced environment.

Qualifications

• Advanced administrative and organisational skills to support four senior leaders.
• Proficiency in Microsoft applications (Outlook, PowerPoint, Excel, Word, SharePoint, Teams).
• Ability to thrive in a collaborative, fast-paced team environment.
• Strong relationship-building with internal and external stakeholders.
• Excellent written and verbal communication with discretion on sensitive matters.
• Curiosity about AI and emerging technologies, with openness to new tools.

Responsibilities

• Provide high standard operational and administrative support to four members of the leadership team.
• Proactively manage complex calendars and prioritise requests across the business and external partners.
• Coordinate logistics for domestic and international travel, events and client study tours.
• Manage expenses and reconciliations.
• Build and maintain relationships with internal and external stakeholders.
• Coordinate offsites, team-building events and employee engagement activities.
• Prepare documents and materials including agendas, emails, letters, presentations and spreadsheets.
• Collaborate with administrative teams across the organisation.
• Support activities to strengthen team culture and cross-functional collaboration.
• Identify new tools and ways of working to improve efficiency.

Skills

Advanced administrative and organisat

Microsoft Office proficiency

Strong communication skills

Relationship-building

Discretion and confidentiality

Prioritisation in changing environment

Curiosity about AI

Tools

Outlook

PowerPoint

Excel

Word

SharePoint

Teams

Job description

Visa is seeking an adaptable Executive Assistant to support four members of the leadership team in our Sydney office. You will manage complex calendars, coordinate domestic and international travel, and prepare documents and materials for meetings and presentations.

The role requires excellent communication, strong organisational skills, discretion, and the ability to handle competing priorities in a fast-paced environment.