Executive Assistant, Leadership Team

Visa; Sydney; On-site; AUD 90,000 - 110,000; Full time

Job summary

Visa is seeking an adaptable Executive Assistant to support four members of the leadership team in our Sydney office. You will manage complex calendars, coordinate domestic and international travel, prepare materials, and work with cross-functional teams to improve efficiency.

The role requires strong communication, relationship-building, discretion, and adaptability in a fast-paced environment. On-site position based in Sydney with global collaboration opportunities.

Qualifications

• Advanced administrative and organisational skills to support four senior leaders.
• Proficiency in Microsoft applications: Outlook, PowerPoint, Excel, Word, SharePoint and Teams.
• Ability to thrive in a collaborative, fast-paced team environment.
• Strong relationship-building with internal and external stakeholders.
• Excellent written and verbal communication, handling confidential matters with discretion.
• Strong judgement and ability to prioritise competing demands in a changing environment.
• Curious about AI and emerging technologies, open to learning new tools.

Responsibilities

• Provide a high standard of operational and administrative support to four members of the leadership team.
• Proactively manage complex and highly fluid calendars, balancing requests from across the business and external partners while using sound judgement to prioritise effectively.
• Coordinate logistics for domestic and international travel, events and global client study tours.
• Manage expenses and reconciliations.
• Build and maintain strong, collaborative relationships with internal stakeholders and external clients.
• Coordinate and manage logistics for offsites, team-building events and other employee engagement activities.
• Prepare documents and materials, including agendas, emails, letters, presentations, Excel spreadsheets and pre-reading materials.
• Work closely with administrative teams across the organisation.
• Support activities that help strengthen team culture, including team meetings, offsites and client-related activities.
• Partner with cross-functional teams globally to identify new tools, technologies and ways of working that improve administrative efficiency and effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Relationship building

Adaptability

AI tools curiosity

Tools

Microsoft Outlook

PowerPoint

Excel

Word

SharePoint

Teams

Job description

About Us
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

Role Summary:

We’re seeking an adaptable, solutions-focused Executive Assistant to support four members of our leadership team. The ideal candidate will be a collaborative team player with excellent written and verbal communication skills, strong organisational capability, sound judgement, and the ability to confidently manage competing priorities in a fast-paced environment.

What an Executive Assistant at Visa does:

• Provide a high standard of operational and administrative support to four members of the leadership team.
• Proactively manage complex and highly fluid calendars, balancing requests from across the business and external partners while using sound judgement to prioritise effectively.
• Coordinate logistics for domestic and international travel, events and global client study tours.
• Manage expenses and reconciliations.
• Build and maintain strong, collaborative relationships with internal stakeholders and external clients.
• Coordinate and manage logistics for offsites, team-building events and other employee engagement activities.
• Prepare documents and materials, including agendas, emails, letters, presentations, Excel spreadsheets and pre-reading materials.
• Work closely with administrative teams across the organisation.
• Support activities that help strengthen team culture, including team meetings, offsites and client-related activities.
• Partner with cross-functional teams globally to identify new tools, technologies and ways of working that improve administrative efficiency and effectiveness.

This is an on-site position and requires the successful candidate to work from the Sydney Visa office each working day.

Qualifications

What you will need:

• Advanced administrative and organisational skills, with the ability to effectively support four senior leaders
• Proficiency in Microsoft applications, including Outlook, PowerPoint, Excel, Word, SharePoint and Teams.
• Ability to thrive in a collaborative, fast-paced team environment.
• Strong relationship-building skills with both internal and external stakeholders.
• Excellent written and verbal communication skills, with the ability to handle confidential and sensitive matters with discretion and professionalism.
• (Strong judgement and the ability to prioritise competing demands in a changing environment.
• Curious about AI and emerging technologies, with an openness to learning and adopting new tools to work smarter and more efficiently.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.