Executive Assistant to Finance Executives

Head Office - Sydney; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

LinkedIn Learning access

Ramsay Rewards

Flexible rostering

Wellbeing support

Job summary

Ramsay Health Care is seeking an Executive Assistant to support the General Managers across the Finance team. This role coordinates calendars, meetings and travel, and streamlines reporting for the executive group in a fast-paced hospital network.

You’ll maintain databases, support team coordination and ensure smooth day-to-day operations with senior stakeholders, delivering professional, confidential administration.

Qualifications

• 5+ years of executive support to senior management or C-suite
• Strong organisational skills with competing priorities and deadlines
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite with calendar and travel coordination
• Independent and proactive with issue resolution
• Discretion with confidential information and professionalism
• Adaptable to changing priorities and workloads

Responsibilities

• Provide high-quality, confidential administrative support to the Finance team executives, including calendars, appointments, meetings and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination
• Prepare agendas, briefing materials, notes, and track follow-up actions; draft, proofread, and refine documents
• Proactively prioritise and manage tasks to support the team’s smooth operation and deadlines
• Organise and coordinate meetings, workshops, events, conferences, and team-building activities
• Build and maintain relationships with senior executives, internal teams, and external partners to facilitate communication
• Assist in report collation and project management tasks
• Handle sensitive information with the highest level of professionalism and discretion

Skills

Executive Support

Calendar & Travel

Communication Skills

Confidentiality

Problem Solving

MS Office

Tools

Microsoft Office Suite

Job description

Ramsay Health Care is seeking an Executive Assistant to support the General Managers across the Finance team. This role coordinates calendars, meetings and travel, and streamlines reporting for the executive group in a fast-paced hospital network.

You’ll maintain databases, support team coordination and ensure smooth day-to-day operations with senior stakeholders, delivering professional, confidential administration.