Risk and Audit Team Coordinator

Head Office - Sydney; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

LinkedIn Learning access

Ramsay Rewards

Flexible rostering

Wellbeing support

Job summary

Ramsay Health Care is seeking an Executive Assistant to support the General Managers across the Finance team. This role coordinates calendars, meetings and travel, and streamlines reporting for the executive group in a fast-paced hospital network.

You’ll maintain databases, support team coordination and ensure smooth day-to-day operations with senior stakeholders, delivering professional, confidential administration.

Qualifications

• 5+ years of executive support to senior management or C-suite
• Strong organisational skills with competing priorities and deadlines
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite with calendar and travel coordination
• Independent and proactive with issue resolution
• Discretion with confidential information and professionalism
• Adaptable to changing priorities and workloads

Responsibilities

• Provide high-quality, confidential administrative support to the Finance team executives, including calendars, appointments, meetings and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination
• Prepare agendas, briefing materials, notes, and track follow-up actions; draft, proofread, and refine documents
• Proactively prioritise and manage tasks to support the team’s smooth operation and deadlines
• Organise and coordinate meetings, workshops, events, conferences, and team-building activities
• Build and maintain relationships with senior executives, internal teams, and external partners to facilitate communication
• Assist in report collation and project management tasks
• Handle sensitive information with the highest level of professionalism and discretion

Skills

Executive Support

Calendar & Travel

Communication Skills

Confidentiality

Problem Solving

MS Office

Tools

Microsoft Office Suite

Job description

Head Office - Sydney – St Leonards Park NSW

We are seeking a highly organised Executive Assistant to support General Managers across the Finance team.

• You will play a vital part in streamlining communication, coordinating meetings, and managing reporting processes for the executive team.
• You will be responsible for overseeing the seamless operation of day-to-day tasks, collaborating closely with senior managers and team members to ensure efficient workflows and prioritisation of activities.

Your role will involve maintaining organisational databases, supporting team coordination, managing schedules, and ensuring all administrative functions run smoothly across the team.

What You’ll Do

• Provide high-quality, confidential administrative support to the Finance team executives. This will include managing calendars, scheduling appointments, and organising meetings and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination.
• Prepare agendas, compile briefing materials, take meeting notes, and track follow-up actions. Draft, proofread, and refine correspondence, reports, presentations, and other documents.
• Proactively prioritise and manage tasks to support the smooth operation of the team, ensuring deadlines are met and priorities are adjusted as needed.
• Organise and coordinate meetings, workshops, events, conferences, and team-building activities, ensuring all logistics are handled efficiently.
• Build and maintain strong relationships with senior executives, internal teams, and external partners to facilitate the effective flow of communication.
• Assist in report collation and project management tasks.
• Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.

What You’ll Need

To succeed in this role, you will bring a blend of exceptional organisational skills, attention to detail, and the ability to thrive in a fast‑paced environment. You will be proactive, self‑driven, and able to manage multiple priorities while maintaining professionalism and composure. You will be an excellent communicator, both written and verbal, and adept at building relationships across all levels of the organisation.

• A minimum of 5 years of experience providing executive support to senior management or C‑suite executives.
• Strong organisational skills with an ability to manage competing priorities and tight deadlines.
• Exceptional communication skills, both written and verbal, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced expertise in managing calendars, travel coordination, and document creation.
• Proven ability to work independently and take initiative to resolve issues and manage tasks effectively.
• Problem Solving: Proactive and resourceful, with the capacity to anticipate needs and resolve issues independently or in collaboration with others.
• Confidentiality and discretion in handling sensitive information and maintaining high levels of professionalism.
• Adaptable and proactive, able to manage and adjust priorities as necessary to meet business

What’s in it for You:

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:

• Grow your careerwith recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
• Save more every daywith Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
• Enjoy peace of mindwith lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
• Find balancethrough flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
• Access novated leasing, plus discounts on leisure travel, gyms and lifestyle services.

Why Join Ramsay:

At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are:

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
• A values-led workplace where you’ll be supported personally and professionally
• A place with flexible, permanent and career-growth opportunities nationwide.