Executive Assistant

Peninsula Private Hospital; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Flexible rostering options

Novated leasing and salary packaging

Staff wellness and learning programs

Job summary

Peninsula Private Hospital is seeking a highly organised Executive Assistant to support the executive office, manage complex calendars, coordinate meetings and ensure seamless operations across multiple priorities in a fast-paced healthcare setting.

You will prepare agendas, take confidential minutes, respond to patient and staff inquiries, liaise with all levels of staff and external partners, manage credentialing records, plan events and contribute to newsletters and continuous improvement

Qualifications

• Experience supporting executive-level staff in a healthcare or corporate setting.
• Ability to manage calendars, meetings and confidential documents.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Coordinate Executive schedules and calendar management.
• Coordinate meetings for Executive team and committees, including agendas, minutes and confidential documents.
• Provide timely and accurate information to patients, visitors and customers.
• Liaise with staff and external organisations at all levels.
• Create, revise and control documents.
• Assist with communications to staff and doctors.
• Manage doctor credentialing applications, renewals and records.
• Plan and execute events and maintain event calendars.
• Collaborate to collect information for staff newsletters across sites.
• Support continuous improvement projects and audits in the department.
• Assist in data compilation and reporting for initiatives.
• Handle other administrative tasks as required.

Skills

Time management

Communication

Interpersonal skills

Executive support

Job description

We're looking for a highly organised and detail-oriented Executive Assistant to join our team at Peninsula Private Hospital. You will support the executive office, managing complex schedules, coordinating meetings, and ensuring seamless operations across multiple priorities. This is an excellent opportunity for a collaborative professional who thrives in a fast-paced environment and is committed to delivering exceptional support.

• Coordination of Executive schedules and calendar management
• Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
• Provide timely and accurate information in response to queries by patients, visitors and other customers
• Effectively and efficiently liaise with all levels of staff and various other organisations
• Responsibility for document creation, revision and control
• Assisting with producing and distributing communications to staff and doctors
• Management of doctor Credentialing applications and renewals, and maintaining accurate and up-to-date records of doctor credentials, qualifications, licenses, and certifications.
• Planning and execution of events and maintaining event calendars
• Collaborate with departments to collect and feature important information for staff newsletters for both sites.
• Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
• Assist in compiling data and generating reports to track initiatives
• Other administrative tasks as required.

About You

You will need a flexible and adaptable approach with occasional out-of-hours meetings and commitments, you will have excellent time management skills and the ability to manage competing priorities effectively. Your excellent communication and interpersonal skills allow you to engage confidently with stakeholders and deliver a professional service.

What’s in it for You

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:

• Grow your careerwith recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
• Save more every daywith Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
• Enjoy peace of mindwith lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
• Find balancethrough flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
• Increase your take-home paythrough salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.

Why Join Ramsay

At Ramsay Health Care, people caring for people is at the heart of everything we do. We are:

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
• A values-led workplace where you’ll be supported personally and professionally
• A place with flexible, permanent and career-growth opportunities nationwide.