Executive Assistant to Director – Environment & Planning (Hybrid)

Careers at Council; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work arrangements

Generous employee benefits

Leadership development opportunities

Job summary

The City of Canada Bay Council is seeking an organised Executive Assistant to the Director Environment & Planning to provide high-level executive support in a fast-paced environment.

You will manage priorities, coordinate key activities, and build strong relationships with internal and external stakeholders, enabling the Director to focus on strategic initiatives and the delivery of outcomes for the community.

Qualifications

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

Responsibilities

• Provide high-level executive and administrative support to the Director, ensuring the smooth and efficient operation of the directorate.
• Manage the Director's diary, correspondence, meetings, travel, and priorities with professionalism and discretion.
• Prepare reports, presentations, briefing materials, agendas, and minutes to support decision-making and governance requirements.
• Coordinate reporting, projects, and action items, ensuring deadlines and commitments are met.
• Build and maintain effective relationships with internal and external stakeholders, providing exceptional customer service and communication.
• Organise meetings, events, forums, and official functions, including associated logistics and administration.
• Support continuous improvement initiatives and contribute to the achievement of directorate and organisational objectives.
• Undertake other duties within the scope of the role as required.

Skills

Executive support

Time management

Communication

MS Office

Education

Ter tiary qualification in business administration or related field

Tools

Microsoft Office

Job description

The City of Canada Bay Council is seeking an organised Executive Assistant to the Director Environment & Planning to provide high-level executive support in a fast-paced environment.

You will manage priorities, coordinate key activities, and build strong relationships with internal and external stakeholders, enabling the Director to focus on strategic initiatives and the delivery of outcomes for the community.