Executive Assistant Sustainable Development

MidCoast Council; North Arm Cove; On-site; AUD 80,000 - 98,000; Full time

Job summary

MidCoast Council is seeking an experienced Executive Assistant to support the Director - Sustainable Development and the division's Management Team. You will manage diaries, meetings and travel, draft briefings and minutes, and handle enquiries with tact and discretion to keep information flowing.

You will work closely with senior leaders, build solid relationships across the Council and with external stakeholders, and identify ways to streamline administrative processes.

Qualifications

• Experience providing high-level executive support.
• Qualifications in business administration or related field.
• Experience in local government or politically sensitive environments is preferred.
• Strong written communication and attention to detail.

Responsibilities

• Managing appointments, meetings, travel arrangements and schedules.
• Preparing and coordinating briefings, correspondence, agendas and minutes.
• Monitoring enquiries, correspondence and outstanding actions for timely responses.
• Maintaining accurate records and handling confidential information.
• Building positive working relationships across Council and with external stakeholders.
• Identifying practical ways to improve administrative processes.

Skills

Executive support

Written communication

Attention to detail

Calendar management

Stakeholder management

Education

Business Administration qualification

Tools

Microsoft Office

Job description

Join a team that's helping shape the future of the MidCoast while enjoying the perfect balance of meaningful work and an exceptional lifestyle on the Barrington Coast. Here, your contribution matters - to your community, your team, and your own future.

The Opportunity

Are you an experienced executive assistant who enjoys keeping things organised, building relationships and helping a dynamic leadership team stay on track?

We're looking for a proactive and professional Executive Assistant to support our Director - Sustainable Development and the division's Management Team.

You'll coordinate diaries and meetings, prepare correspondence and meeting documents, and manage enquiries with care and discretion. With competing demands and changing priorities, you'll use your judgement to keep information flowing and ensure important matters receive timely attention.

Your responsibilities will include:

• Managing appointments, meetings, travel arrangements and schedules.
• Preparing and coordinating briefings, correspondence, agendas and minutes.
• Monitoring enquiries, correspondence and outstanding actions to support timely responses.
• Maintaining accurate records and handling sensitive information confidentially.
• Building positive working relationships across Council and with external stakeholders.
• Identifying practical ways to improve administrative processes.

What you'll bring

You're organised, approachable and comfortable supporting senior leaders in a dynamic environment. You anticipate what needs to happen next, take initiative and follow through.

You'll bring experience providing high-level executive support, along with qualifications in business administration or a related field. You understand the discretion and sound judgement needed when working with confidential information and sensitive matters. Experience in local government or a politically sensitive environment would be highly regarded.

Strong written communication, attention to detail and confidence using Microsoft Office are essential. You'll also bring a genuine customer service approach and the ability to adjust your priorities while maintaining accurate, professional work.

Salary: Commencing salary circa $89,000 p.a. plus superannuation

Location: This position will be based at our Administration Centre in Yalawanyi Ganya at 2 Biripi Way, Taree. You may also be required to be based from other Council sites across the MidCoast Council region.

Tenure: Permanent, Full Time.

Closing date: Sunday, 22 November 2026 at 11:00 pm.

For questions relating to the position requirements please contact Rachel Pleasant -Director Sustainable Development who is the hiring manager for this role. Rachel can be reached on (02) 392 or at @midcoast.nsw.gov.au.

For enquiries regarding the application process contact Loretta Anderson, Human Resources Business Partner who is the HR representative for this role. Loretta can be reached on (02) 316 or at @midcoast.nsw.gov.au.