Executive Assistant Sustainable Development

the original; Taree; On-site; AUD 80,000 - 98,000; Full time

Job summary

MidCoast Council is seeking an experienced Executive Assistant to support the Director - Sustainable Development and the division's Management Team from our Administration Centre in Yalawanyi Ganya, Taree. You will coordinate diaries, prepare briefs, and manage enquiries with discretion to keep senior leaders organized.

You bring high-level executive support experience, business administration qualifications, and the ability to handle confidential information.

Qualifications

• Experience providing high-level executive support and coordinating senior leadership activities.
• Qualifications in business administration or a related field.
• Ability to handle confidential information with discretion and sound judgement.

Responsibilities

• Managing diaries, meetings, travel arrangements and schedules for senior leaders.
• Preparing and coordinating briefings, correspondence, agendas and minutes.
• Monitoring enquiries and outstanding actions to ensure timely responses.
• Maintaining accurate records and handling sensitive information confidentially.
• Building positive working relationships across Council and with external stakeholders.
• Identifying practical ways to improve administrative processes.

Skills

Executive support

Stakeholder management

Discretion and confidentiality

Education

Business administration degree

Related field qualification

Tools

Microsoft Office

Job description

Looking for more than just your next job?

Join a team that's helping shape the future of the MidCoast while enjoying the perfect balance of meaningful work and an exceptional lifestyle on the Barrington Coast. Here, your contribution matters - to your community, your team, and your own future.

The Opportunity

Are you an experienced executive assistant who enjoys keeping things organised, building relationships and helping a dynamic leadership team stay on track?
We're looking for a proactive and professional Executive Assistant to support our Director - Sustainable Development and the division's Management Team?
You'll coordinate diaries and meetings, prepare correspondence and meeting documents, and manage enquiries with care and discretion. With competing demands and changing priorities, you'll use your judgement to keep information flowing and ensure important matters receive timely attention.

Your responsibilities will include:

• Managing appointments, meetings, travel arrangements and schedules.
• Preparing and coordinating briefings, correspondence, agendas and minutes.
• Monitoring enquiries, correspondence and outstanding actions to support timely responses.
• Maintaining accurate records and handling sensitive information confidentially.
• Building positive working relationships across Council and with external stakeholders.
• Identifying practical ways to improve administrative processes.

What you'll bring

You're organised, approachable and comfortable supporting senior leaders in a dynamic environment. You anticipate what needs to happen next, take initiative and follow through.

You'll bring experience providing high-level executive support, along with qualifications in business administration or a related field. You understand the discretion and sound judgement needed when working with confidential information and sensitive matters. Experience in local government or a politically sensitive environment would be highly regarded.

Strong written communication, attention to detail and confidence using Microsoft Office are essential. You'll also bring a genuine customer service approach and the ability to adjust your priorities while maintaining accurate, professional work.

Salary: Commencing salary circa $89,000 p.a. plus superannuation
Location: This position will be based at our Administration Centre in Yalawanyi Ganya at 2 Biripi Way, Taree. You may also be required to be based from other Council sites across the MidCoast Council region.
Tenure: Permanent, Full Time.
Closing date: Sunday, 22 November 2026 at 11:00 pm.