Executive Assistant – Director City Presentation

Careers at Council; Bayside; On-site; AUD 82,000 - 92,000; Full time

Benefits offered by this job

Flexible day off every fortnight

Sick leave 10 days per year

My leave days 5

Parental leave entitlements

Employee Assistance Program

Fitness Passport

Skin checks & flu vaccinations

Job summary

Bayside Council is seeking an Executive Assistant to the Director City Presentation to support Waste & Cleansing, City Works, and Parks & Open Space. This pivotal role will manage priorities, anticipate issues, and ensure the Director is well briefed for timely decisions.

Based at the Bexley Depot, this permanent full-time position offers a 35-hour week (9-day fortnight) and a salary from $81,708 to $91,513 per annum plus 12% superannuation.

Qualifications

• Experience as a senior executive assistant in a politically sensitive environment.
• Qualifications or equivalent experience in a relevant field.

Responsibilities

• Be the key point of contact for the Director, applying sound judgement and professionalism.
• Proactively manage the Director’s schedule and priorities.
• Brief the Director on emerging issues and ensure timely decisions.
• Coordinate information across Waste & Cleansing, City Works, and Parks & Open Space.
• Build strong relationships with managers, Mayor, Councillors and external stakeholders.
• Prepare high-quality correspondence, briefings, reports and meeting papers.
• Research and collate information on complex operational matters.
• Track decisions, actions and deadlines and follow up with stakeholders.
• Manage sensitive information with integrity and confidentiality.
• Review and improve administrative systems for efficiency.

Skills

Executive support experience

Discretion & confidentiality

Organisational skills

Education

Relevant field qualification

Job description

Executive Assistant – Director City Presentation

Executive Assistant – Director City Presentation

• Permanent full time, 35hrs pw, 9 day fortnight
• Based at our Bexley Depot
• From $81,708 to $91,513 per annum, plus 12% superannuation

At Bayside Council, we take pride in serving our community with transparency, integrity, and a commitment to delivering exceptional service. We are currently seeking a proactive and highly organised Executive Assistant to be the trusted right hand to Councils Director, City Presentation, supporting a diverse and highly visible portfolio across Waste & Cleansing, City Works, and Parks & Open Space

About the role

More than traditional executive support, this pivotal role will anticipate priorities, coordinate information, manage competing demands and ensure the Director is prepared and positioned to make timely decisions.

If you are an experienced Executive Assistant or have undertaken senior administrative work, with strong judgement, discretion, exceptional relationship-building skills and a talent for keeping people and priorities moving, this is an opportunity to make a visible difference to the services and public spaces our community relies on every day.

In this role you will:

• Be a key point of contact for the Director, applying sound judgement, discretion, confidentiality, and professionalism.
• Proactively manage the Director’s schedule, commitments and priorities, ensuring their time is focused where it will have the greatest impact.
• Anticipate emerging issues, identify potential pressure points and ensure the Director is appropriately briefed and prepared.
• Coordinate information and activity across Waste & Cleansing, City Works, and Parks & Open Space, helping the Directorate operate as a connected portfolio.
• Build strong and productive relationships with managers, senior leaders, Mayor, Councillors, Members of Parliament, internal teams, external stakeholders and members of the community.
• Prepare and coordinate high-quality correspondence, briefings, reports, meeting papers, presentations and other executive communications.
• Research and collate information relating to complex operational, policy and organisational matters.
• Track decisions, actions, deadlines and commitments, following up with stakeholders to maintain accountability and progress.
• Manage sensitive and confidential information with the highest level of integrity and confidentiality.
• Review and improve administrative systems and processes to support efficiency, consistency and quality across the Directorate.
• Support key meetings, projects and Directorate initiatives, stepping in to coordinate activity and solve problems when required.

We are looking for someone who has the following qualifications and expertise:

• Demonstrated experience in senior administrative or executive assistant role, with a sound understanding of the complexities of working within a politically sensitive environment.
• Qualifications and/or equivalent experience in a relevant field

On top of your salary, you will enjoy;

• A Flexible day off every fortnight.
• 10 days sick leave each year
• Generous leave provisions including 5 extra ‘my leave’ days off to focus on your health & wellbeing
• Additional parental leave entitlements for both parents
• Access to our Employee Assistance Program (EAP)
• Access to Fitness Passport
• Annual skin checks & flu vaccinations

Closing date: Monday 26 October 2026. Interviews will be held after the closing date.

Salary Range: From $81,708 to $91,513 per annum, plus 12% superannuation

Applicants may be required to satisfactorily undertake a Criminal History Check and a Medical to ensure they are able to carry out the physical requirements of the role.

All applicants must have full Australian work rights. Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.

Bayside Council is proud to be both an Equal Opportunity Employer and a Child-Safe Organisation. We are committed to fostering a diverse, inclusive, and safe workplace where all individuals regardless of background, experience, or identity, feel valued and respected. We also recognise the rights of children and young people to feel safe when accessing Council services, and we strive to maintain an environment that promotes their safety and wellbeing. All hiring decisions are based solely on individual merit and alignment with requirements of the role.

Applicants can request a reasonable adjustment at any stage during the recruitment process by getting in touch with our Talent Acquisition team to discuss their needs in confidence.