Executive Assistant to Leadership – Luxury Property

Woods & Co Recruitment; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Woods & Co Recruitment is seeking an exceptional Executive Assistant in Melbourne to support senior leadership across a busy, multi-state development portfolio. The role suits someone who thrives on speed, stays two steps ahead and keeps executives organized under pressure.

You will manage complex diaries, travel, meetings and correspondence, coordinating with internal teams, consultants and external stakeholders.

Qualifications

• Experience supporting a Founder, CEO or senior executive.
• Experience in property development, construction, or real estate.
• Excellent organisation and diary management.
• Able to manage multiple deadlines and priorities.
• Confident with senior stakeholders and high-profile individuals.
• Discretion, professionalism and calm under pressure.
• Proactive, solutions-focused approach.

Responsibilities

• Manage complex diaries and calendars across multiple executives.
• Coordinate interstate travel, accommodation and itineraries.
• Schedule meetings and adapt to shifting priorities.
• Prepare correspondence, presentations and reports.
• Act as key contact for internal teams, clients and stakeholders.
• Coordinate board, management and project meetings.
• Handle confidential information with discretion.
• Follow up actions and meet deadlines.
• Support executives across multiple developments and interests.
• Assist with events, launches and stakeholder meetings.
• General executive admin and ad hoc project support.
• Anticipate issues and keep the day running smoothly.

Skills

Executive support

Diary management

Stakeholder management

Attention to detail

Communication skills

Discretion

Ownership

Calm under pressure

Founder/CEO support

Fast-paced environments

Job description

Woods & Co Recruitment is seeking an exceptional Executive Assistant in Melbourne to support senior leadership across a busy, multi-state development portfolio. The role suits someone who thrives on speed, stays two steps ahead and keeps executives organized under pressure.

You will manage complex diaries, travel, meetings and correspondence, coordinating with internal teams, consultants and external stakeholders.