Executive Assistant to Director | AI-Savvy & Fast-Paced

Private Advertiser; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Private Advertiser in Melbourne's Derrimut office seeks an experienced Executive Assistant to support a Director in a busy residential building group. This hands-on role requires anticipating priorities, coordinating complex calendars and handling sensitive information with tact and discretion.

You will work directly with the Director, using AI tools to streamline admin, prepare briefing materials, and ensure decisions are tracked and followed up. A calm, proactive communicator thrives here.

Qualifications

• Experience supporting a Director or senior executive in a fast-paced environment.
• Ability to manage a busy diary and prioritise.
• Excellent judgement and discretion with confidential information.
• Comfort using AI tools to streamline workflows.
• Strong written and verbal communication.

Responsibilities

• Manage a busy diary, anticipate clashes and ensure the Director has what he needs before meetings.
• Coordinate meetings and prepare correspondence, documents and briefing material with a high level of accuracy.
• Track decisions and commitments, follow up with the right people and flag issues before they become urgent.
• Build relationships across the business so you know who to involve, when to escalate and how to handle sensitive matters.
• Look for practical ways to make the Director's day run more smoothly, including where technology can cut down on admin or meeting prep.

Skills

Executive support

Diary management

Communication

Discretion

Stakeholder management

Resilience

Tools

AI tools

Job description

Private Advertiser in Melbourne's Derrimut office seeks an experienced Executive Assistant to support a Director in a busy residential building group. This hands-on role requires anticipating priorities, coordinating complex calendars and handling sensitive information with tact and discretion.

You will work directly with the Director, using AI tools to streamline admin, prepare briefing materials, and ensure decisions are tracked and followed up. A calm, proactive communicator thrives here.