Executive Assistant to Director

seek.com.au; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Derrimut, Melbourne—Executive Assistant to a Director is sought for a hands-on, fast-paced residential building group. This office-based role requires discretion, precision, and the ability to juggle competing priorities with calm and clarity.

You will work directly with the Director, ensuring follow-through, timely decisions, and smooth day-to-day operations in a dynamic environment. Prior experience in residential building or construction is highly regarded.

Qualifications

• Experience supporting a Director in a fast-paced environment.
• Ability to manage competing priorities with sound judgement.
• Confident use of AI tools at work and ability to explain their benefits.

Responsibilities

• Manage a busy diary and anticipate calendar clashes for the Director.
• Coordinate meetings and prepare accurate correspondence and briefing material.
• Track decisions, follow up with stakeholders, and flag urgent issues early.
• Build relationships across the business to handle sensitive matters appropriately.
• Identify practical ways to streamline the Director’s day, including tech-enabled prep.

Skills

Executive support

Diary management

Meeting coordination

AI tool proficiency

Discretion with confidential info

Stakeholder management

Residential building/ construction or.

Tools

AI tools

Job description

Derrimut, Melbourne | Office-based | Confidential recruitment

Support a hands-on Director in a fast-paced residential building group. Bring sound judgement, discretion and the confidence to keep competing priorities moving.

Work directly with a Director who values pace, precision and follow-through

Take ownership of a busy diary, competing priorities and sensitive matters

Building or construction experience will be highly regarded

Executive Assistant to a Director

Derrimut, Melbourne | Office-based | Confidential recruitment

Support a hands-on Director in a fast-paced residential building group. Bring sound judgement, discretion and the confidence to keep competing priorities moving.

• Work directly with a Director who values pace, precision and follow-through
• Take ownership of a busy diary, competing priorities and sensitive matters
• Building or construction experience will be highly regarded

The role

We’re looking for an experienced Executive Assistant to support a Director of an established residential building group from our Derrimut office.

This is a demanding, hands-on role. Priorities can change quickly, several people may need the Director’s time at once, and the details matter. You’ll need to work out what needs his attention, what you can handle yourself and what needs a tactful follow-up.

The Director is direct, precise and sets a high bar. He’ll tell you plainly when something needs to change, and he values an EA who can be equally clear with him. He’s also generous, enjoys a laugh and brings real energy to the office. You’ll work well together if you can take direct feedback in stride, speak up when you see an issue and keep your sense of humour on a busy day.

What you’ll do

• Manage a busy diary, anticipate clashes and make sure the Director has what he needs before meetings.
• Coordinate meetings and prepare correspondence, documents and briefing material with a high level of accuracy.
• Track decisions and commitments, follow up with the right people and flag issues before they become urgent.
• Build relationships across the business so you know who to involve, when to elevate and how to handle sensitive matters.
• Look for practical ways to make the Director’s day run more smoothly, including where technology can cut down on admin or meeting prep.

What you’ll bring

• Experience supporting a Director, business owner or senior executive in a fast-paced environment.
• Confidence using AI tools at work is essential. You can spot where they’ll save time, explain how to use them in plain English and exercise sound judgement with confidential information.
• Professional maturity, sound judgement and the ability to read a room.
• Confidence to clarify priorities, push back respectfully when needed and follow up without being prompted.
• A sharp eye for detail and the composure to reset when plans change.
• A track record of handling sensitive information with discretion.
• Experience in residential building, construction or property will be highly regarded.
• A sound understanding of Sales and Finance would be ideal