Executive Assistant to CSO — Governance & Ops

Victoria University; Canning; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Generous NFP Salary Packaging

Wellbeing Leave

Paid Parental Leave

FDVA leave support

Health insurance & EAP counselling

Professional Development

Job summary

Communicare is seeking an Executive Assistant to provide high-level administrative and coordination support to the Chief Services Officer. The role includes complex diary management, travel arrangements, and governance meeting coordination, while safeguarding confidentiality and delivering responsive stakeholder service.

You will work closely with the CGE, supporting board-related activities and organisational priorities. A relevant qualification and strong MS 365/SharePoint skills are desirable.

Qualifications

• Experience providing executive/administrative support in a complex, fast-paced environment.
• Ability to coordinate meetings, governance forums and projects with attention to detail.
• Experience preparing agendas, minutes, reports and briefing papers.
• Strong organisational, communication and stakeholder management skills.

Responsibilities

• Provide high-level executive and administrative support to the Chief Services Officer, including diary management, meeting coordination, travel arrangements and correspondence.
• Coordinate governance meetings, subcommittees and board processes, including papers, minutes and action registers.
• Develop professional relationships with internal and external stakeholders as a trusted contact.
• Prepare executive reports, presentations and briefings while handling confidential information with discretion.
• Maintain systems, records and processes to improve administrative effectiveness.

Skills

Executive support

Diary management

Governance coordination

Agenda/minutes prep

Stakeholder management

Independent working

Communication skills

Team coordination

Education

Business Administration

Governance

Project Administration

Tools

Microsoft 365

SharePoint

Job description

Communicare is seeking an Executive Assistant to provide high-level administrative and coordination support to the Chief Services Officer. The role includes complex diary management, travel arrangements, and governance meeting coordination, while safeguarding confidentiality and delivering responsive stakeholder service.

You will work closely with the CGE, supporting board-related activities and organisational priorities. A relevant qualification and strong MS 365/SharePoint skills are desirable.