Executive Assistant to CFO & EGM — Hybrid, Culture-Driven

Sharp and Carter; Melbourne; Hybrid; AUD 95,000 - 135,000; Full time

Benefits offered by this job

Hybrid working options

Shorter working hours

Culture-driven organisation

Job summary

Sharp and Carter is seeking an experienced Executive Assistant to support the CFO and an EGM in Melbourne's inner city. You will manage complex diaries, prepare board papers, coordinate travel and expenses, and partner with the EA team to drive operational excellence and a positive employee experience.

This role focuses on high-level stakeholder engagement, discretion, and building strong relationships with senior leaders.

Qualifications

• Senior leadership support experience.
• Excellent organisational skills and ability to manage priorities.
• Attention to detail and high-quality documentation.
• Proactive mindset with initiative and drive.
• Strong communication and relationship-building abilities.
• High emotional intelligence, discretion and professionalism.
• Passion for people, culture and positive workplace experiences.

Responsibilities

• Provide proactive executive support including complex diary and inbox management.
• Act as trusted point of contact for senior stakeholders.
• Coordinate executive meetings, agendas and action follow-ups.
• Prepare reports, presentations and board papers.
• Coordinate travel, expenses, invoicing and admin for executives.
• Partner with the broader EA team to deliver a seamless leadership experience.
• Support employee engagement initiatives and workplace culture projects.
• Ensure the office environment delivers exceptional experiences for staff and visitors.
• Identify opportunities to improve processes and ways of working.

Skills

Executive support

Diary management

Stakeholder management

Meeting coordination

Travel coordination

Documentation

Event coordination

People and culture

Job description

Sharp and Carter is seeking an experienced Executive Assistant to support the CFO and an EGM in Melbourne's inner city. You will manage complex diaries, prepare board papers, coordinate travel and expenses, and partner with the EA team to drive operational excellence and a positive employee experience.

This role focuses on high-level stakeholder engagement, discretion, and building strong relationships with senior leaders.