Executive Assistant to CFO & EGM

Sharp & Carter; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working options

Shorter working hours

Job summary

Sharp & Carter has partnered with a progressive Melbourne-based organisation to recruit an Executive Assistant to the CFO and an EGM. You will act as a true business partner, delivering high-level executive support while driving culture, connection and operational excellence across the leadership group.

You will manage complex diaries, coordinate meetings and reports, and support travel and expenses. A collaborative EA team and hybrid working options are available.

Qualifications

• Experience supporting senior executives and their leadership teams.
• Excellent organisational skills and ability to manage competing priorities.
• High attention to detail and ability to produce high-quality documentation.
• Proactive mindset with initiative and ability to drive outcomes.

Responsibilities

• Provide proactive executive support including complex diary and inbox management.
• Act as a trusted contact for senior internal and external stakeholders.
• Coordinate executive meetings, agendas, documentation and follow-ups.
• Assist with reports, presentations, board papers and business documents.
• Coordinate travel, expenses, invoicing and general executive administration.
• Collaborate with EA team to create a seamless leadership experience.
• Support employee engagement initiatives, events and culture programs.
• Ensure office environment delivers exceptional experience for staff and guests.
• Identify opportunities to improve processes and ways of working.

Skills

Executive support

Stakeholder management

Diary management

Documentation preparation

Job description

Executive Assistant to CFO & EGM - Melbourne Inner City Location | Executive Partnership Role

An exciting opportunity has become available for an experienced Executive Assistant to join a highly regarded, progressive organisation that is redefining the way people work. With a strong focus on innovation, flexibility and creating an exceptional employee experience, this business is at the forefront of modern workplace practices.

Supporting two highly respected members of the Executive Leadership Team, this role will see you operate as a true business partner, providing high-level executive support while playing an important role in driving culture, connection and operational excellence across the organisation.

About the role

Working closely with the CFO and an EGM, your responsibilities will include:

• Providing proactive executive support including complex diary and inbox management
• Acting as a trusted point of contact for senior internal and external stakeholders
• Coordinating executive meetings, preparing agendas, documentation and following up on key actions
• Supporting the preparation of reports, presentations, board papers and key business documents
• Coordinating travel, expenses, invoicing and broader executive administration
• Partnering closely with the wider Executive Assistant team to create a seamless experience for the leadership group
• Supporting employee engagement initiatives, events and projects that bring the workplace culture to life
• Ensuring the office environment provides an exceptional experience for employees, visitors and stakeholders
• Identifying opportunities to improve processes, efficiencies and ways of working

About you

You are an experienced Executive Assistant who enjoys building strong relationships and partnering closely with senior leaders. You thrive in a fast-paced environment where no two days are the same and pride yourself on being one step ahead.

• Previous experience supporting executives at a senior leadership level
• Exceptional organisation skills and the ability to manage competing priorities
• Strong attention to detail and ability to produce high-quality documentation
• A proactive mindset with the confidence to take initiative and drive outcomes
• Outstanding communication skills and the ability to build relationships at all levels
• High emotional intelligence, professionalism and discretion
• A genuine passion for people, culture and creating positive workplace experiences

What's on offer

• Join a successful, purpose-driven and progressive organisation
• Work alongside a collaborative and highly engaged leadership team
• Genuine flexibility, including hybrid working options
• A business that embraces modern ways of working, including shorter working hours
• Opportunity to contribute beyond traditional EA responsibilities and make a meaningful impact
• Supportive, values-led culture where people are genuinely at the centre of everything they do

Bridgette Meaden
[e-mail]