Executive Assistant

Boutique Consulting Group; Melbourne; On-site; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Competitive salary

Discretionary bonus

Healthcare

Career development

Modern Melbourne CBD office

Inclusive, collaborative team

Job summary

Boutique Consulting Group in Melbourne is seeking an experienced Executive Assistant to support senior leadership at a global investment firm in Melbourne CBD. This permanent full-time role offers a collaborative, fast-paced environment with extensive day-to-day operations support.

You will manage calendars, travel, expenses, and meetings, while handling confidential information and coordinating with international stakeholders.

Qualifications

• Minimum 5 years' experience in high-level administrative roles.
• Strong Microsoft Office and expense management skills.
• Excellent communication, organisation and time management.
• Experience supporting senior stakeholders across international teams.
• Proactive, flexible and able to manage changing priorities.

Responsibilities

• Manage busy calendars across multiple time zones.
• Coordinate complex travel arrangements and itineraries.
• Process expenses and reimbursements using internal systems.
• Prepare for meetings with documents, logistics and communication.
• Handle confidential information with discretion.
• Support internal projects and one-off initiatives.
• Build relationships across teams and external stakeholders.
• Anticipate and resolve administrative challenges.

Skills

MS Office

Expense management

Communication

Time management

Stakeholder management

Multitasking

Tools

SAP Concur

Job description

• Admin / Secretarial / Office Support
• Executive Assistant
• Melbourne
• Permanent / Full Time

25/3/2025

• EA to a bustling team of partners in a global investment firm
• Melbourne CBD offices | Collborative with a work life balance environment
• $110,000 + super + bonus + healthcare and many more perks

This is a well-established global investment firm known for its strategic approach and long-term focus. The company is committed to supporting high-performing teams and building value across a diverse portfolio. With offices in major cities around the world, including a key presence in Melbourne, it offers international reach with strong local impact. The business has a solid track record of success, a reputation for excellence, and a culture that values collaboration, integrity, and results. Looking ahead, the firm is continuing to scale, with exciting opportunities to expand its platform and investment focus.

This Executive Assistant role is pivotal in ensuring smooth day-to-day operations for senior leadership, supporting a wide range of administrative and organisational needs. It's an exciting opportunity for a highly experienced EA who enjoys working at pace, managing multiple priorities, and making things happen behind the scenes. You'll be part of a high-functioning and supportive team, where learning and development are encouraged, and no two days are the same.

Duties and Key Responsibilities

• Manage busy calendars, including scheduling meetings across multiple time zones
• Coordinate complex travel arrangements and itineraries
• Process expenses and reimbursements using internal systems
• Prepare for and support meetings with documents, logistics, and communication
• Handle sensitive information and documents with confidentiality and discretion
• Assist with internal projects and one-off initiatives
• Build strong relationships across teams and with external stakeholders
• Anticipate and resolve administrative challenges proactively

Skills and Experience

The ideal candidate is an experienced, proactive Executive Assistant with a background in fast-paced environments such as finance or professional services. You're detail-oriented, solutions-focused, and calm under pressure - someone who genuinely enjoys supporting others and working as part of a wider team. A great cultural fit would be someone personable, reliable, and quietly confident in their abilities.

• A minimum of 5 years' experience in high-level administrative roles
• Strong Microsoft Office and expense management system skills (e.g. SAP Concur)
• Excellent communication, organisation, and time management skills
• Experience in a financial or corporate services environment
• Worked with senior stakeholders across international teams
• A proactive, can-do attitude with a flexible approach to changing priorities

Benefits and Culture

• Competitive salary and discretionary bonus
• Well-being and lifestyle perks
• Modern Melbourne CBD office with excellent facilities
• Clear opportunities for career development and progression
• Inclusive, collaborative team environment