Executive Assistant to CEO | Travel, Events & Ops

RPMGlobal; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

RPMGlobal, based in Brisbane, seeks an experienced Executive Assistant to support the CEO and broader administration. The role blends executive and personal assistance with operational support across the business, requiring initiative and adaptability.

You will manage the CEO’s calendar, coordinate travel, prepare materials, and help with events and governance tasks while ensuring discretion and high professional standards.

Qualifications

• Experience as Executive Assistant or Personal Assistant supporting a CEO or senior executive.
• Excellent organization and time-management skills.
• Ability to manage multiple priorities and adapt when plans change.
• Strong written and verbal communication skills.
• Hands-on approach and willingness to assist with tasks big or small.
• High attention to detail and consistently high standards.
• Sound judgement and ability to work independently.
• A high level of discretion handling confidential matters.
• Strong MS 365 skills including Outlook, Word, PowerPoint and Teams.

Responsibilities

• Provide day-to-day executive and personal assistance to the CEO.
• Manage a busy diary, including meetings and commitments.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare documents, presentations and reports for meetings.
• Organise events, functions, lunches and other commitments.
• Assist with email management and prioritise matters requiring attention.
• Coordinate expenses and credit card reconciliations.
• Support other members of the Executive Leadership Team as required.

Skills

Executive support

Diary management

Travel coordination

Stakeholder communication

Multitasking

Discretion

Independent work

Proactive mindset

Education

Bachelor/Equivalent

Tools

Microsoft 365

Outlook

Job description

RPMGlobal, based in Brisbane, seeks an experienced Executive Assistant to support the CEO and broader administration. The role blends executive and personal assistance with operational support across the business, requiring initiative and adaptability.

You will manage the CEO’s calendar, coordinate travel, prepare materials, and help with events and governance tasks while ensuring discretion and high professional standards.