Executive Assistant

RPMGlobal; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

RPMGlobal, based in Brisbane, seeks an experienced Executive Assistant to support the CEO and broader administration. The role blends executive and personal assistance with operational support across the business, requiring initiative and adaptability.

You will manage the CEO’s calendar, coordinate travel, prepare materials, and help with events and governance tasks while ensuring discretion and high professional standards.

Qualifications

• Experience as Executive Assistant or Personal Assistant supporting a CEO or senior executive.
• Excellent organization and time-management skills.
• Ability to manage multiple priorities and adapt when plans change.
• Strong written and verbal communication skills.
• Hands-on approach and willingness to assist with tasks big or small.
• High attention to detail and consistently high standards.
• Sound judgement and ability to work independently.
• A high level of discretion handling confidential matters.
• Strong MS 365 skills including Outlook, Word, PowerPoint and Teams.

Responsibilities

• Provide day-to-day executive and personal assistance to the CEO.
• Manage a busy diary, including meetings and commitments.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare documents, presentations and reports for meetings.
• Organise events, functions, lunches and other commitments.
• Assist with email management and prioritise matters requiring attention.
• Coordinate expenses and credit card reconciliations.
• Support other members of the Executive Leadership Team as required.

Skills

Executive support

Diary management

Travel coordination

Stakeholder communication

Multitasking

Discretion

Independent work

Proactive mindset

Education

Bachelor/Equivalent

Tools

Microsoft 365

Outlook

Job description

About the Role

We are looking for an experienced, highly organised and proactive Executive Assistant to provide dedicated support to our Chief Executive Officer and assist with broader administration across the business. This is a varied and hands-on role suited to someone who enjoys being at the centre of a busy organisation. Alongside managing the CEO's diary, travel and day-to-day priorities, you will assist with general business administration, coordinate meetings and events, prepare documents and correspondence, and take care of the practical details that keep things running smoothly.

The role combines traditional Executive Assistant and Personal Assistant responsibilities with broader administrative support, including leadership and mentoring across the Administration team. You will need to be comfortable moving between executive-level priorities and everyday tasks, using your initiative to identify what needs to be done and getting on with it.

This is full-time role based out of the Brisbane CBD office.

Key Responsibilities

Your responsibilities will include:

• Provide day-to-day executive and personal assistance to the CEO.
• Manage a busy and changing diary, including meetings, appointments and commitments.
• Proactively manage scheduling conflicts and competing priorities.
• Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.
• Organise appointments, functions, lunches, dinners and other commitments as required.
• Prepare and manage correspondence, documents, presentations, reports and other materials.
• Assist with email and correspondence management, including identifying and prioritising matters requiring attention.
• Prepare the CEO for meetings and upcoming commitments, ensuring relevant information and documentation is readily available.
• Coordinate expenses, credit card reconciliations and other administrative requirements.
• Handle confidential and sensitive information with the utmost discretion.
• Follow up on actions and commitments to ensure matters progress and are completed.
• Undertake other ad hoc tasks as required to support the CEO.
• Provide general administrative support across the business as required.
• Assist with company events, functions, conferences, training sessions and other business activities.
• Liaise with suppliers and service providers and assist with bookings and administrative arrangements.
• Assist other members of the Executive Leadership Team and broader business with administration when required.
• Provide practical support for projects and business initiatives.
• Pitch in where needed to help the broader business operate effectively.

About You

You will be someone who genuinely enjoys making things happen. You are organised, practical and approachable and take pride in being the person others can rely on. You will ideally bring:

• Previous experience as an Executive Assistant or Personal Assistant, preferably supporting a CEO, Managing Director or senior executive.
• Excellent organisation and time-management skills.
• The ability to manage multiple priorities and confidently adapt when plans change.
• Strong written and verbal communication skills.
• A practical, hands-on approach and willingness to assist with tasks both large and small.
• Strong attention to detail and consistently high standards.
• Sound judgement and the ability to work independently.
• A high level of discretion when handling confidential and sensitive matters.
• Strong Microsoft 365 skills, particularly Outlook, Word, PowerPoint and Teams.
• Experience coordinating domestic and international travel.
• Confidence dealing with employees, customers, suppliers and senior stakeholders.
• A proactive mindset and the ability to anticipate what needs to happen next.
• Experience working in technology, software, mining, professional services, or international business would be advantageous.

About RPM

RPMGlobal is the mining industry’s leading enterprise technology and training provider and has been at the forefront of change and innovation in the mining industry for over 50 years.

We advance the mining industry towards a safer, more efficient, and more sustainable future through the delivery of innovative software solutions and deep domain mining expertise. Guided by our underlying principles of mining expertise, innovation, and sustainability, we strive to create safer and more efficient operations for our mining customers.

Our focus on providing advanced mining enterprise technology and training across the mining lifecycle enables us to guide customers through the industry's current and emerging challenges worldwide. This includes helping them meet the shift in social norms and consumer and investor ESG-related expectations.