Executive Assistant to CEO | Strategic Admin & Operations

Michael Page; North Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Michael Page is seeking an Executive Assistant to support the CEO and head office in North Sydney. The role requires proactive organization, confidentiality and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, travel, communications and key projects, while ensuring smooth operations across facilities and senior stakeholder interactions. A collaborative, discreet professional will thrive here.

Qualifications

• Experience supporting C-suite or senior executives in a medium to large organisation.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage highly confidential information with professionalism and discretion.
• Outstanding organisational, prioritisation and multitasking abilities.
• Collaborative, proactive working style.

Responsibilities

• Manage the CEO's calendar, schedule appointments and coordinate meetings.
• Arrange travel logistics, accommodation and itineraries for CEO travel.
• Organise and prioritise incoming correspondence, including emails and calls.
• Prepare and edit documents, presentations and reports for the CEO.
• Coordinate special projects, initiatives and events for the CEO.
• Draft and disseminate internal communications on behalf of the CEO.
• Respond to inquiries addressed to the CEO and provide necessary information.
• Ensure head office runs smoothly, including facilities and workplace services.
• Oversee office logistics, events, visitors and general administration.
• Assist in preparing presentations and speeches for the CEO.
• Collect, analyse data and provide reports to support decision making.
• Research information for meetings and projects.
• Build relationships with internal/external stakeholders.
• Schedule team meetings, workshops and internal events.
• Maintain an organised filing system for confidential documents.
• Act as Business Continuity Plan coordinator in crises.
• Support leadership with compliance-related activities and risk registers.

Skills

Calendar management

MS Office

Communication

Confidentiality

Organisational skills

Stakeholder management

Tools

Microsoft Office Suite

Job description

Michael Page is seeking an Executive Assistant to support the CEO and head office in North Sydney. The role requires proactive organization, confidentiality and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, travel, communications and key projects, while ensuring smooth operations across facilities and senior stakeholder interactions. A collaborative, discreet professional will thrive here.