Executive Assistant to CEO & Leadership Team

River Sands Pty Ltd; Brisbane; Hybride; AUD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Flexible work arrangements

Occasional work-from-home

Résumé du poste

River Sands Pty Ltd is seeking an Executive Assistant to support the CEO and Leadership Team in Brisbane. This role goes beyond diary management, serving as a central coordination point for governance processes and senior stakeholder needs.

You will manage diaries, coordinate travel, prepare executive documents, and support strategic initiatives while maintaining confidentiality and high discretion. Flexible work arrangements are available.

Qualifications

• Proven experience supporting senior executives, preferably at CEO or Executive Team level.

Responsabilités

• Manage complex diaries, schedules and executive priorities.

Connaissances

Executive support

Board governance

MS Office

Reporting & analytics

Communication skills

ERP/CRM experience

Outils

Pronto ERP

HubSpot CRM

Excel

PowerPoint

Description du poste

Executive Assistant to CEO & Leadership Team

Reporting directly to the CEO and working closely with the Leadership Team, you will play a pivotal role in ensuring the smooth and effective operation of the executive office. This is far more than diary management. You will be a key organisational resource, managing priorities, coordinating critical activities, supporting governance processes and anticipating the needs of senior stakeholders before they arise. You will be trusted with highly confidential information and will become a central point of coordination across the business.

Key responsibilities

Manage complex diaries, schedules and executive priorities

Coordinate appointments, meetings, travel and accommodation arrangements

Screen and manage calls, emails and correspondence

Prepare agendas, reports, presentations and executive documentation

Take meeting minutes and ensure actions are tracked through to completion

Support the CEO and Leadership Team with day-to-day administration and strategic initiatives

Coordinate Board meeting schedules and logistics

Prepare, collate and distribute Board papers

Maintain corporate records, registers and filing systems

Administer pricing and tender documentation

About you

Proven experience supporting senior executives, preferably at CEO or Executive Team level

Experience coordinating Board meetings and governance-related activities

Advanced Microsoft Office skills, particularly Excel and PowerPoint

Strong reporting, analytical and document preparation skills

Exceptional attention to detail and organisational ability

Outstanding written and verbal communication skills

The ability to manage multiple competing priorities with confidence

High levels of discretion and professionalism

Experience using ERP and CRM systems such as Pronto and HubSpot (highly regarded)

A genuine interest in technology, automation and AI tools that improve efficiency and productivity

About us

At Riversands, we've built our reputation on quality, innovation and long-term relationships. With well-known brands serving the landscaping, construction and horticultural industries, we are a proudly Australian-owned business with a strong foundation and an ambitious future.

Work directly with a new CEO and engaged Leadership Team

Contribute to the next stage of growth and strategic development

Established and respected family-owned business

Friendly and welcoming team culture

Strong mix of experienced and recently appointed leaders

Well-equipped kitchen and workplace amenities

Great in-house IT support

Social events, celebrations and team gatherings

Opportunity for flexible work arrangements and occasional work-from-home

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• Are you willing to undergo a pre-employment medical check?

Since 1974 River Sands has supplied the construction and water filtration industries in Australia as well as overseas, and has earned a reputation for quality, service and technical expertise. The private company is part of the successful Neumann Group and is 100% Australian owned.

From humble beginnings in sand and filter media production, the company has grown considerably and now employs over 100 people throughout Australia.

Today we operate in a wide variety of markets with many products. All of the products we manufacture take advantage of our existing production capabilities and expertise.

Our product groups, described in more detail below, are marketed under the company’s five main brand names - Concrete Colour Systems (CCS), Applied Concrete Solutions (ACS), Easy Mix, Quartzon and most recently, Render Systems Australia.

All products are made to a Quality System certified as complying with ISO 9001 and are backed by stringent R&D procedures at our in-house NATA registered laboratory.

Source: This is an extract from the company's own website.

Since 1974 River Sands has supplied the construction and water filtration industries in Australia as well as overseas, and has earned a reputation for quality, service and technical expertise. The private company is part of the successful Neumann Group and is 100% Australian owned.

From humble beginnings in sand and filter media production, the company has grown considerably and now employs over 100 people throughout Australia.

Today we operate in a wide variety of markets with many products. All of the products we manufacture take advantage of our existing production capabilities and expertise.

Our product groups, described in more detail below, are marketed under the company’s five main brand names - Concrete Colour Systems (CCS), Applied Concrete Solutions (ACS), Easy Mix, Quartzon and most recently, Render Systems Australia.

All products are made to a Quality System certified as complying with ISO 9001 and are backed by stringent R&D procedures at our in-house NATA registered laboratory.

Source: This is an extract from the company's own website.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

Researching careers? Find all the information and tips you need on career advice.