Executive Assistant to CEO & Leadership Team — Hybrid

River Sands Pty Ltd.; Brisbane; Hybrid; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Flexible work arrangements

Occasional work-from-home

Job summary

River Sands Pty Ltd is seeking an Executive Assistant to the CEO & Leadership Team to manage complex calendars, board logistics, and high-level administration. You will support governance activities, prepare executive documents, and act as a central point of coordination across the business.

With a strong focus on confidentiality and proactive support, you will enable senior leaders to focus on strategic priorities while leveraging ERP/CRM tools such as Pronto and HubSpot to optimise processes.

Qualifications

• Proven experience supporting senior executives, preferably at CEO or Executive Team level.
• Experience coordinating Board meetings and governance-related activities.
• Advanced Microsoft Office skills, particularly Excel and PowerPoint.
• Strong reporting, analytical and document preparation skills.

Responsibilities

• Manage complex diaries, schedules and executive priorities
• Coordinate appointments, meetings, travel and accommodation arrangements
• Screen and manage calls, emails and correspondence
• Prepare agendas, reports, presentations and executive documentation
• Take meeting minutes and ensure actions are tracked through to completion
• Support the CEO and Leadership Team with day-to-day administration and strategic initiatives
• Coordinate Board meeting schedules and logistics
• Prepare, collate and distribute Board papers
• Maintain corporate records, registers and filing systems
• Administer pricing and tender documentation

Skills

Executive support

MS Office proficiency

Board governance

Reporting & document prep

ERP/CRM experience

Tools

Pronto ERP

HubSpot CRM

Microsoft Excel

PowerPoint

Job description

River Sands Pty Ltd is seeking an Executive Assistant to the CEO & Leadership Team to manage complex calendars, board logistics, and high-level administration. You will support governance activities, prepare executive documents, and act as a central point of coordination across the business.

With a strong focus on confidentiality and proactive support, you will enable senior leaders to focus on strategic priorities while leveraging ERP/CRM tools such as Pronto and HubSpot to optimise processes.