Operations Assistant (For Active Pooling)

Talent Guys Llc; Mackay Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Talent Guys Llc in Mackay, Australia is seeking an experienced Executive Assistant to support our CEO and COO within a respected Chartered Accounting firm. This role offers stability, professional development, and exposure to senior leadership.

You will manage calendars, prepare correspondence, coordinate travel arrangements, and handle confidential information with discretion while ensuring regulatory compliance and timely delivery of tasks.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent written and verbal communication.
• Strong time-management and organisational skills.
• Ability to handle confidential information and work autonomously.

Responsibilities

• Manage scheduling and calendars for executives.
• Draft, review and send communications on behalf of the leadership.
• Coordinate travel arrangements and logistics.
• Prioritise emails and phone calls for executives.
• Maintain records and documents for executives.
• Support CEO and wider team with high-level administration.

Skills

Executive Assistant

Administrative support

Organisation

Communication

Tools

Google Workspace

Google Calendar

Zoom

Job description

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EXECUTIVE ASSISTANT– MACKAY – ESTABLISHED CHARTERED ACCOUNTING FIRM (JOB ID 1622)

Are you an experienced administrator or executive assistant looking for a stable, professional role within one of Mackay’s most respected accounting firms?

Do you thrive in a fast-paced office whereorganisation, professionalism and high-level support truly matter?

Our client is one of Mackay’s largest and most established Chartered Accounting firms, with a proud history spanning more than 100 years. Witha strong reputationfor delivering quality accounting, taxation and business advisory services, this respected practice combines legacy,professionalismand a supportive team culture within a highly regarded local business.

The Role:

Providing executive-level administrative and secretarial support

Managing correspondence flow,documentationand regulatory compliance administration

Coordinating client appointments,schedulesand diary management

Handling data entry, word processing and document preparation

Maintainingaccurateclient records and compliance information

Supporting Directors and broader team operations with high-level administration

Managing competing priorities while ensuring deadlines are met

Contributing to the smooth day-to-day running of a professional accounting office

About You:

Previousadministration, executiveassistantor office support experience

Strong computer literacy and confidence across office systems

Excellent written and verbal communication skills

Highlyorganisedwith strong time management andprioritisationability

Self-motivated with initiative and the ability to work autonomously

Professional presentation and strong attention to detail

Comfortable managing confidential information within a professional services environment

Experience within accounting or professional servicesadvantageousbut not essential

What’s On Offer:

Join one of Mackay’s most respected long-standing accounting firms

Stable, long-term career opportunity within an established practice

Professional, supportive team environment

Exposure to senior leadership and business operations

Flexible hours may be considered, including school hours for the right candidate

Diverse, varied role with genuine responsibility

Strong local reputation and career stability

Monday to Friday office-based role with structured business hours

This is an ideal opportunity for an experienced Administrator, Executive Assistant or Office Coordinatorseekinga trusted, career-building role within a respected professional firm where your contribution genuinely matters.

If you value stability, professionalism,flexibilityand the opportunity to become a key part of a highly regarded business, this role offers an exceptional next step.

Please note:This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered.

HOW TO APPLY

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Remote (South Africa) | Supporting an International Company

Thursday – Monday, 09:00 AM – 05:00 PM SAST | Full-Time

Unlock international exposure and elevate your executive support career from the comfort of your home.

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

How to Apply:

Please apply using the Swagg app “Apply Now” buttonabove.

Contact for any questions related to the job post.