Executive Assistant

CoStar Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Domain, now part of CoStar Group, is seeking an Executive Assistant to provide executive, administrative and confidential support to our Vice Presidents of Product and Technology and their leadership teams. You will manage diaries, coordinate travel, prepare agendas, take minutes, produce reports and handle events, while safeguarding client confidence and professional integrity.

This role requires C-suite support experience, exceptional organisation, resilience and a Bachelor's degree, with the

Qualifications

• Experience supporting C-suite level as an EA or Team Assistant.
• A sense of agility, and able to thrive in a fast-moving environment.
• Strong communication, time management and organisation skills.
• Resilience when needed.

Responsibilities

• Manage and maintain diaries including making appointments and changes to appointments.
• Coordinate and manage domestic and international travel.
• Provide timely diary management by prioritising and organising meetings with internal and external stakeholders.
• Prepare agendas, take meeting minutes and track actions.
• Produce reports and presentations.
• Organise and coordinate logistics for events.
• General administration and support duties.
• Manage events and customer meetings.

Education

Bachelor's Degree or higher

Job description

Job Description

We are currently looking for a highly organised and energetic Executive Assistant to provide executive, administrative and confidential support to our Vice President of Product as well as our Vice President of Technology and their wider leadership teams.

We are currently looking for a highly organised and energetic Executive Assistant to provide executive, administrative and confidential support to our Vice President of Product as well as our Vice President of Technology and their wider leadership teams.

Responsibilities

• Manage and maintain diaries including making appointments and changes to appointments.
• Maintain client confidence and protect the professional integrity of the team.
• Coordinate and manage domestic and international travel
• Provide timely and effective diary management by prioritising and organising meetings with internal and external stakeholders.
• Prepare agendas, take meeting minutes and track actions.
• Produce reports and presentations.
• Reconcile and manage expenses.
• Organise and coordinate logistics for events.
• General administration and support duties.
• Manage events and customer meetings.

You Will Have

• Experience supporting C-suite level as an EA or Team Assistant.
• A sense of agility, and able to thrive in a fast-moving and rapidly changing environment.
• Strong communication, time management and organisation skills.
• A level of resilience when needed.
• A Bachelors Degree or higher qualification

What's in it for you?

The opportunity to work for Domain now part of CoStar Group a global leader in commercial real estate information, analytics, online marketplaces and 3D digital twin technology. We are dedicated to digitising the world's real estate, empowering all people to discover properties, insights, and connections that improve their businesses and lives.

Domain is enthusiastically and unapologetically committed to fostering an equitable, inclusive work culture which reflects our customers and communities. We are proactively looking for candidates from all lived experiences, including people with disability, and people of all ages, ethnicities, cultures (including Aboriginal and Torres Strait Islander Peoples), faiths, sexual orientations, and gender identities (including trans and non-binary people).

We are committed to providing an equitable recruitment process for people with disability. If you require adjustments during the process we're here to support. If you wish to receive this job advertisement in an accessible format, or have a confidential chat about workplace adjustments, please contact our Equity, Diversity and Inclusion team at [e-mail] or leave a message on 1300 858 356 and we will get back to you.

What's Next?

We'll give your application the thoughtful attention it deserves and get back to you as soon as possible. If there's a match, one of our recruitment consultants will reach out - so keep your phone handy! We're genuinely excited about the chance to work together and make a meaningful impact.

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing