Executive Assistant to CEO & Board Liaison

Nuix; Sydney; Hybrid; AUD 120,000 - 180,000; Full time

Job summary

Nuix, based in Sydney, is seeking an Executive Assistant to the CEO. This role is a trusted extension of the CEO, coordinating calendars, board affairs, and ELT workflows to ensure the executive team operates at peak effectiveness.

You will liaise with the Board Chair, Non-Executive Directors and the Company Secretary, manage travel, briefing materials and sensitive information with discretion, and support governance processes in a fast-moving listed company environment.

Qualifications

• Significant executive assistant experience supporting C-suite or Board-level leaders in a complex, fast-moving organisation.
• Experience in a listed company environment with board cycles, ASX obligations, investor relations and governance rhythms.
• Proven track record managing sensitive, confidential information with complete discretion.
• Prior experience coordinating across a senior leadership team or managing a small team of administrative or support staff.

Responsibilities

• Manage a complex, rapidly shifting calendar across multiple time zones with full ownership of prioritisation and diary discipline.
• Prepare the CEO for every engagement with briefing notes, pre-reads, talking points, and context.
• Draft, review and triage correspondence on behalf of the CEO with sound judgement.
• Coordinate domestic and international travel, including itineraries and visa requirements.
• Manage expenses and administrative obligations for the CEO with accuracy and timeliness.
• Anticipate the CEO’s needs and surface risks to schedule or commitments.

Skills

Organisational excellence

Written communication

Tech fluency

Commercial awareness

Politically astute

Tools

Microsoft 365

Slack

Board portals

Job description

Nuix, based in Sydney, is seeking an Executive Assistant to the CEO. This role is a trusted extension of the CEO, coordinating calendars, board affairs, and ELT workflows to ensure the executive team operates at peak effectiveness.

You will liaise with the Board Chair, Non-Executive Directors and the Company Secretary, manage travel, briefing materials and sensitive information with discretion, and support governance processes in a fast-moving listed company environment.