Executive Assistant / Team Coordinator

Peoplebank; City of Melbourne; On-site; AUD 80,000 - 105,000; Full time

Job summary

Peoplebank in Melbourne seeks an experienced Executive Assistant / Project Coordinator to support a General Manager in a large corporate setting. The role focuses on complex diary management, stakeholder coordination, and administrative support, with involvement in project and operational activities.

Key responsibilities include scheduling, travel coordination, preparing minutes and presentations, and maintaining SharePoint documentation.

Qualifications

• Previous experience as an Executive Assistant, Team Assistant, or Project Coordinator.
• Strong diary management experience supporting senior leaders.
• Advanced SharePoint skills, including document management and maintaining team sites.
• Strong Microsoft Office skills, particularly Outlook, Teams, Word, and PowerPoint.
• Highly organised, proactive, and able to manage competing priorities.

Responsibilities

• Complex diary management and scheduling across multiple stakeholders.
• Coordinate meetings, travel, and executive administration activities.
• Prepare correspondence, presentations, agendas, and meeting minutes.
• Maintain and manage documentation within SharePoint.
• Support project tracking, reporting, and stakeholder communication.
• Process invoices, expenses, and purchase orders.
• Assist with onboarding, offboarding, and team administration.

Skills

Diary management

Stakeholder coordination

Time management

Tools

SharePoint

Outlook

Teams

Word

PowerPoint

Job description

Melbourne | 6-Month Contract | Potential Extension

An exciting opportunity exists for an experienced Executive Assistant / Project Coordinator to support a General Manager within a large corporate environment. This role is heavily focused on complex diary management, stakeholder coordination, and administrative support, while also assisting with project and operational activities.

Key Responsibilities

• Complex diary management and scheduling across multiple stakeholders.
• Coordinate meetings, travel, and executive administration activities.
• Prepare correspondence, presentations, agendas, and meeting minutes.
• Maintain and manage documentation within SharePoint.
• Support project tracking, reporting, and stakeholder communication.
• Process invoices, expenses, and purchase orders.
• Assist with onboarding, offboarding, and team administration.

About You

• Previous experience as an Executive Assistant, Team Assistant, or Project Coordinator.
• Strong diary management experience supporting senior leaders.
• Advanced SharePoint skills, including document management and maintaining team sites.
• Strong Microsoft Office skills, particularly Outlook, Teams, Word, and PowerPoint.
• Highly organised, proactive, and able to manage competing priorities.

What's on Offer?

• 6-month contract with potential extension.
• Melbourne-based opportunity.
• Exposure to senior stakeholders in a fast-paced corporate environment.
• Diverse role combining executive support, administration, and project coordination.

Peoplebank and Leaders IT are committed to creating a diverse and inclusive workplace where everyone belongs. We welcome applications from people of all backgrounds, identities, and experiences. If you need adjustments to the recruitment process due to your circumstances, please let us know - we're here to support you.