Executive Assistant

people2people; City of Melbourne; On-site; AUD 75,000 - 110,000; Full time

Job summary

people2people is recruiting for multiple Executive Assistant positions in Melbourne CBD, Victoria. These VPS 3 and VPS 4 level roles support senior leaders in fast-paced, collaborative environments within the Victorian State Government.

Ideal candidates will be highly organised, proactive and adept at managing complex stakeholders. Advanced MS Office 365 skills (Outlook, Word, Excel, Teams) and familiarity with government systems are essential.

Qualifications

• Experience providing executive, administrative or team support within Victorian State Government.
• Advanced proficiency across Microsoft Office 365 (Outlook, Word, Excel and Teams) and government systems.

Responsibilities

• Manage complex calendars, meetings, appointments and diary commitments for senior executives.
• Coordinate travel, accommodation, catering, visitor access and other executive support activities.
• Monitor and action executive email correspondence, prioritising urgent matters and ensuring timely responses.
• Prepare documentation, reports, correspondence and meeting materials to support executive decision-making.
• Build and maintain effective relationships with internal stakeholders, government executives and external stakeholders.
• Handle confidential and sensitive enquiries with discretion and professionalism.

Job description

Melbourne CBD | Multiple Positions Available | Victorian Government Opportunity

We are currently working with multiple Victorian Government agencies on several Executive Assistant positions.

Multiple vacancies are available at both VPS 3 and VPS 4 levels, supporting senior leaders within a fast-paced and collaborative environments. These roles will suit highly organised and proactive professionals who thrive in a complex stakeholder environment.

Key Responsibilities

• Manage complex calendars, meetings, appointments and diary commitments for senior executives
• Coordinate travel, accommodation, catering, visitor access and other executive support activities
• Monitor and action executive email correspondence, prioritising urgent matters and ensuring timely responses
• Prepare documentation, reports, correspondence and meeting materials to support executive decision-making
• Build and maintain effective relationships with internal stakeholders, government executives and external stakeholders
• Handle confidential and sensitive enquiries with discretion and professionalism

About You

• Previous experience providing executive, administrative or team support within Victorian State Government
• Advanced proficiency across Microsoft Office 365, including Outlook, Word, Excel and Teams and government systems.