Executive Assistant & Projects Coordinator (Melbourne, 6-Month)

Peoplebank; City of Melbourne; On-site; AUD 80,000 - 105,000; Full time

Job summary

Peoplebank in Melbourne seeks an experienced Executive Assistant / Project Coordinator to support a General Manager in a large corporate setting. The role focuses on complex diary management, stakeholder coordination, and administrative support, with involvement in project and operational activities.

Key responsibilities include scheduling, travel coordination, preparing minutes and presentations, and maintaining SharePoint documentation.

Qualifications

• Previous experience as an Executive Assistant, Team Assistant, or Project Coordinator.
• Strong diary management experience supporting senior leaders.
• Advanced SharePoint skills, including document management and maintaining team sites.
• Strong Microsoft Office skills, particularly Outlook, Teams, Word, and PowerPoint.
• Highly organised, proactive, and able to manage competing priorities.

Responsibilities

• Complex diary management and scheduling across multiple stakeholders.
• Coordinate meetings, travel, and executive administration activities.
• Prepare correspondence, presentations, agendas, and meeting minutes.
• Maintain and manage documentation within SharePoint.
• Support project tracking, reporting, and stakeholder communication.
• Process invoices, expenses, and purchase orders.
• Assist with onboarding, offboarding, and team administration.

Skills

Diary management

Stakeholder coordination

Time management

Tools

SharePoint

Outlook

Teams

Word

PowerPoint

Job description

Peoplebank in Melbourne seeks an experienced Executive Assistant / Project Coordinator to support a General Manager in a large corporate setting. The role focuses on complex diary management, stakeholder coordination, and administrative support, with involvement in project and operational activities.

Key responsibilities include scheduling, travel coordination, preparing minutes and presentations, and maintaining SharePoint documentation.