Executive Assistant

Talent Connect Australia; City of Melbourne; On-site; AUD 59,000 - 84,000; Full time

Job summary

Talent Connect Australia is seeking an experienced Executive Assistant to support senior stakeholders within a well-established professional membership organisation in the healthcare sector. The role is based in Melbourne CBD and offers a temporary contract with an ASAP start through to November 2026.

You will provide high-level secretariat support, coordinate committees, and manage multiple priorities while maintaining accurate records and liaising with internal teams and external partners.

Responsibilities

• Providing secretariat support to two committees, including meeting coordination, agendas, minute taking and action follow-up
• Responding to enquiries from members, trainees and other stakeholders regarding organisational processes and services
• Coordinating correspondence and maintaining accurate records, databases and documentation
• Liaising with internal teams, health professionals, hospitals and external organisations
• Supporting education programs, workshops, examinations and other professional activities
• Assisting with events, including venues, speakers, invitations, catering and logistics
• Preparing and monitoring budgets for selected activities and events

Job description

Role:Executive Assistant
Location: Melbourne CBD
Rate: $52 per hour + super
Contract: Temporary, ASAP start to November 2026
Hours: Full-time hours

An exciting opportunity is available for an experienced Executive Assistant to join a well established professional membership organisation within the healthcare sector. This role would suit an organised and confident coordinator who enjoys working with senior stakeholders, providing high-level committee support and keeping multiple priorities moving.

Your day to day:

• Providing secretariat support to two committees, including meeting coordination, agendas, minute taking and action follow-up
• Responding to enquiries from members, trainees and other stakeholders regarding organisational processes and services
• Coordinating correspondence and maintaining accurate records, databases and documentation
• Liaising with internal teams, health professionals, hospitals and external organisations
• Supporting education programs, workshops, examinations and other professional activities
• Assisting with events, including venues, speakers, invitations, catering and logistics
• Preparing and monitoring budgets for selected activities and events