Hybrid Team Personal Assistant for Two Consulting Teams

Finity Consulting; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Finity is seeking a reliable Team Personal Assistant to provide high-level administrative support to two consulting teams, including principals and directors. You will manage calendars, prepare documents, coordinate travel, and assist with billing and resourcing data. Hybrid role based in The Rocks, Sydney, with three days in the office.

Full working rights in Australia required. The ideal candidate is highly organized, proactive, discreet, and comfortable liaising with staff at all seniority

Qualifications

• 1–4 years as Team PA/EA or similar admin role.
• Professional, friendly communicator with relationship-building skills.
• Organised, detail-focused with ability to manage competing priorities.
• Strong Microsoft Office skills (Word, PowerPoint, Excel).
• Experience with Salesforce or Certinia is advantageous.
• Able to work independently and as part of a team with discretion.

Responsibilities

• Provide day-to-day administrative support to team members and business support teams.
• Create and update accounts, projects, contact records, and resourcing data; submit timesheets.
• Process monthly billing, invoicing and expense reimbursements accurately and on time.
• Coordinate meetings, room bookings, visitor management, materials, catering, and refreshments.
• Prepare documents, correspondence, presentations and reports for team members.
• Book and manage travel and accommodation for team members.
• Organise internal team events and support external client events when needed.
• Perform general office duties, including mail, delivery, kitchen upkeep and facilities support.
• Support business operations teams and committees with additional projects and tasks.

Skills

Team PA experience

Communication skills

Organization & prioritization

MS Office mastery

Confidentiality

Salesforce

Certinia

Independent & collaborative

Tools

Salesforce

Certinia

Job description

Finity is seeking a reliable Team Personal Assistant to provide high-level administrative support to two consulting teams, including principals and directors. You will manage calendars, prepare documents, coordinate travel, and assist with billing and resourcing data. Hybrid role based in The Rocks, Sydney, with three days in the office.

Full working rights in Australia required. The ideal candidate is highly organized, proactive, discreet, and comfortable liaising with staff at all seniority