Executive Assistant & Operations Coordinator (Flexible Hours)

Green facility management; Australian Capital Territory; On-site; AUD 55,000 - 85,000; Part time

Benefits offered by this job

Casual with flexible hours

Potential to transition to full-time

Opportunity to grow with a developing,

Varied role combining administration &

Supportive and professional working环境

Job summary

Green Facility Management is seeking an Executive Assistant / Administration Coordinator to support management with administration, scheduling, invoicing and coordination of jobs from start to finish. The role involves liaising with clients, contractors and trades teams to keep day-to-day operations running smoothly.

The ideal candidate is highly organized, proficient with Xero, Excel and Word, and can manage multiple tasks with a professional communication style.

Qualifications

• Highly organized and detail-oriented
• Confident using computers and office software
• Experienced with Xero (quotes, invoicing, reconciling, Excel and Word)
• Strong communicator with professional phone and email manners

Responsibilities

• Providing administrative and executive support to management
• Managing emails, phone calls and general enquiries
• Scheduling and coordinating jobs, appointments and site visits
• Preparing and issuing work orders to contractors and trades
• Following up work orders and job progress
• Preparing and sending client invoices
• Processing and managing invoices through Xero
• Maintaining accurate client, contractor and job records
• Liaising with clients, contractors, suppliers and tradespeople
• Following up outstanding jobs, paperwork and payments

Skills

Administrative support

Organizational skills

Communication

Xero

Excel

Word

Client liaison

Tools

Xero

Microsoft Excel

Microsoft Word

Job description

Green Facility Management is seeking an Executive Assistant / Administration Coordinator to support management with administration, scheduling, invoicing and coordination of jobs from start to finish. The role involves liaising with clients, contractors and trades teams to keep day-to-day operations running smoothly.

The ideal candidate is highly organized, proficient with Xero, Excel and Word, and can manage multiple tasks with a professional communication style.