Office Administrator & Executive Assistant

Oreta; City of Melbourne; In loco; AUD 60.000 - 80.000; Tempo pieno

Descrizione del lavoro

Oreta in Melbourne is seeking an organised, proactive Office Administrator & Executive Assistant to support executives and coordinate office operations. You will manage calendars, travel, meetings, presentations, and internal communications while assisting with People & Culture initiatives to enhance the employee experience.

This role combines executive support with culture-building activities, helping deliver events, maintain records, and keep the office running smoothly in a dynamic technology

Competenze

• Experience in executive and administrative support, including coordinating travel, meetings, internal communications, events and office operations.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and manage competing priorities while supporting operational and culture initiatives.

Mansioni

• Manage executive calendars, meetings, travel, and agendas.
• Prepare documents and presentations; take meeting minutes.
• Coordinate internal and external communications.
• Maintain office records and support day-to-day operations.
• Plan and deliver internal events and celebrate team achievements.
• Support employee engagement activities and team-building initiatives.
• Foster positive culture and effective cross-team collaboration.

Conoscenze

Executive support

Administrative support

Event coordination

Communication

Multitasking

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Office Administrator & Executive Assistant

Location: Melbourne

About Us

Oreta is an Australian technology and cybersecurity company with teams across Australia, India and the Middle East. We help organisations modernise securely, protect their data and put AI to practical use. For our people, that means solving meaningful customer challenges across cloud, cybersecurity, networking, modern work, managed services, data and AI.

Our partnerships with Microsoft, AWS, Fortinet, Optus and Veeam enable our people to work across leading technologies and diverse customer environments, while our ISO certification reflects our commitment to quality and disciplined delivery. We also develop our own products, including Aegis, allowing our teams to contribute to innovative solutions in data protection and AI governance.

Oreta's expertise and customer outcomes have been recognised by Microsoft, ARN and CRN through awards and industry recognition spanning innovation, cloud transformation, cybersecurity and partner excellence. These achievements reflect the expertise, ideas and commitment of our people.

We are passionate about living and breathing our four Core Values, which sit at the heart of our culture:

Go Further: Stay curious, challenge yourself and look for ways to deliver more value.

Thrive Together: Share knowledge, support each other and succeed as a team.

Move with Velocity: Take ownership, act with purpose and keep things moving.

Have Fun: Enjoy the journey, celebrate achievements and bring personality to your work.

Join Oreta to build your capabilities, contribute ideas and make a visible difference. You'll work alongside experienced colleagues on meaningful customer challenges and play a role in shaping new solutions, improving customer outcomes and helping drive the future of our business.

About Role

We're looking for an organised, proactive, and people-focused Office Administrator & Executive Assistant to join our Melbourne team. This is a unique opportunity to combine executive support with People & Culture activities/initiatives helping drive a positive employee experience while ensuring the smooth day-to-day operation of our office. If you enjoy working with people, creating great workplace experiences, and keeping things running efficiently, we'd love to hear from you.

What You’ll Be Doing:

You'll be a trusted partner to our executives while also collaborating closely with the P&C team to plan and deliver team events, internal communications, and initiatives that strengthen our culture and employee experience.

Executive office Support:

• Managing executive calendars, meetings, travel, and agendas


• Preparing documents, presentations, and taking meeting minutes


• Coordinating internal and external communications


• Maintaining office records and supporting smooth day-to-day operations

People & Culture Involvement:

• Assisting in the planning and delivery of internal events and celebrations


• Supporting employee engagement activities and team-building initiatives


• Helping to drive communication and participation around P&C programs


• Acting as a key connector across the team, fostering a positive and inclusive culture

What You’ll Bring:

• Experience in executive and administrative support e.g. coordinating travel, meetings, internal communications, events and office admin operations.


• Strong written and verbal communication skills


• Strong organisational and attention to details skills


• Proficiency in Microsoft Office Suite


• Ability to multitask while managing competing priorities and work across both operational and cultural initiatives


• A genuine interest in people, culture, and creating a positive workplace experience

Why You’ll Love Working with Us:

• Be part of a collaborative, values-driven team


• Play a key role in both executive support and culture-building activities


• Help create memorable team moments and foster a strong sense of community


• Based in our Melbourne office with opportunities to grow and make an impact

If you’re someone who enjoys both keeping things organised and bringing people together—this could be the perfect role for you.