Executive Office & Facilities Manager

Heidelberg Materials Group; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Learning & development

Parental leave

Discounted concrete & quarry products

Novated leasing

Health & wellbeing programs

Car hire discounts

JB Hi-Fi discounts

Job summary

Heidelberg Materials Melbourne seeks an Office Manager to provide high-level executive support to the Australian Executive Committee and lead the day-to-day operations of the Melbourne corporate office.

You will coordinate calendars, travel, prepare packs and reports, manage facilities, budgets, vendors, and lease activity, and drive initiatives to enhance workplace experience while supporting recruitment and events.

Qualifications

• Experience supporting senior executives in a fast-paced corporate environment.
• Budget, contracts, suppliers, or procurement experience.
• Advanced MS Office skills (PowerPoint, Excel, Outlook, Teams).

Responsibilities

• Provide confidential executive support to Regional General Manager.
• Coordinate calendars, meetings, travel, and minutes.
• Prepare presentations and reports with PowerPoint and Excel.
• Manage office operations, suppliers, budgets, and facilities projects.
• Support lease management and vendor relationships.

Skills

Executive support

Budget management

Stakeholder engagement

Organisational skills

Tools

PowerPoint

Excel

Outlook

Teams

Job description

Heidelberg Materials Melbourne seeks an Office Manager to provide high-level executive support to the Australian Executive Committee and lead the day-to-day operations of the Melbourne corporate office.

You will coordinate calendars, travel, prepare packs and reports, manage facilities, budgets, vendors, and lease activity, and drive initiatives to enhance workplace experience while supporting recruitment and events.