Executive Assistant & Office Operations Lead

Thomas Mcwilliam; Bathurst; On-site; AUD 70,000 - 90,000; Full time

Job summary

Thomas McWilliam is seeking a highly organised Executive Assistant / Office Manager to support the CEO and manage the day-to-day operations of the Bathurst office. The role combines executive-level coordination with office administration, ensuring seamless service delivery for the organisation and its communities.

You will manage calendars, meetings, IT-related issues, and reporting deadlines, while liaising with senior stakeholders and supporting ad hoc projects and events.

Qualifications

• Minimum of 5 years' experience providing executive assistant or high-level administrative support to senior leaders and/or leadership teams.
• Demonstrate discretion and sound judgement handling confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Providing executive and administrative support to the CEO.
• Managing calendars, meetings, and meeting logistics.
• Managing and troubleshooting IT-related issues to minimise disruptions to business operations.
• Identify opportunities for continuous quality improvement and undertake initiatives to enhance service delivery.
• Preparing reports, documents, and meeting papers consistently prior to deadlines.
• Taking and distributing meeting minutes.
• Managing an office environment and reception duties.
• Coordinating communications on behalf of the CEO and wider team across multiple locations.
• Assisting with financial administration, record keeping, and business support activities.
• Fleet and facility management support, maintaining the asset register and assisting with annual insurance renewals.
• Liaising with the Board, senior stakeholders, and external contacts.
• Assisting the team with ad hoc projects and events as required.
• Comply with all Work Health and Safety policies and procedures to maintain a safe and secure work environment.

Skills

Executive support

Office management

Administrative support

Discretion

Communication

Calendar management

Multitasking

Education

Certificate or Diploma in Administration or Finance

Job description

Thomas McWilliam is seeking a highly organised Executive Assistant / Office Manager to support the CEO and manage the day-to-day operations of the Bathurst office. The role combines executive-level coordination with office administration, ensuring seamless service delivery for the organisation and its communities.

You will manage calendars, meetings, IT-related issues, and reporting deadlines, while liaising with senior stakeholders and supporting ad hoc projects and events.