Executive Assistant & Office Operations Lead

Scentre Group; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Shopping Centre Council of Australia (SCCA) seeks an organised, proactive Office Manager / Personal Assistant to support the Chief Executive and keep a small high-performing team running smoothly. The role is permanent and full-time with offices in Sydney CBD.

You will manage diaries, travel, budgeting, governance records and events, while coordinating board activities and liaising with members and external partners. A professional, confidential approach is essential.

Qualifications

• Demonstrated experience as a Personal Assistant, Office Manager or similar broad coordination role.
• Experience in a small/medium organisation or industry association is highly regarded.
• Excellent planning, prioritisation and time-management with the ability to work independently.
• Strong written and verbal communication skills and a professional, service-focused approach.
• Proven experience coordinating meetings and events with attention to confidentiality.

Responsibilities

• Provide confidential executive support, including diary, travel, meeting and correspondence management.
• Manage day-to-day office operations, systems, suppliers, records, technology and team administration.
• Coordinate Board meetings, AGM, governance records, reporting obligations and audits.
• Support budgeting, invoicing, accounts administration, cash-flow monitoring and liaison with accountants and auditors.
• Deliver programs and events, including awards and fellowships.
• Coordinate industry meetings and forums, including venues, sponsorships, stakeholder liaison, papers and minutes.
• Maintain relationships with members, government representatives and external stakeholders.
• Manage the SCCA inbox and keep websites current.

Skills

Diary management

Office coordination

Communications

Tools

Microsoft Office

MYOB

WordPress

Wix

Job description

Shopping Centre Council of Australia (SCCA) seeks an organised, proactive Office Manager / Personal Assistant to support the Chief Executive and keep a small high-performing team running smoothly. The role is permanent and full-time with offices in Sydney CBD.

You will manage diaries, travel, budgeting, governance records and events, while coordinating board activities and liaising with members and external partners. A professional, confidential approach is essential.