Executive Assistant & Office Administrator - Milton

Holcim Participations (Australia) Pty Ltd; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Holcim Milton office seeks an experienced Office Administrator and Executive Assistant to support the GMs of Concrete, Aggregates, Humes and their teams, and manage Milton Office administration.

You will handle diary and email management, expense processing, and coordinate meetings, travel and catering while upholding safety and confidentiality. This permanent, full-time role offers diverse responsibilities in a leading building materials company.

Qualifications

• Previous administration experience in a similar role required.
• Proactive, energetic and unflappable.
• Experience within the construction or resources industry - advantageous but not essential.
• Strong time management skills and demonstrated ability to multitask.
• Ability to build and maintain strong relationships both internally and externally.
• Ability to maintain confidentiality at all times.
• Proficiency in Word, Excel, PowerPoint, SAP, Google.

Responsibilities

• Diary and email management including organising and coordinating meetings and appointments including catering, travel etc for the Aggregate and Concrete business.
• Reconcile and process monthly expenses for General Managers in accordance with company policy.
• Assist with P&C administrative functions and systems for Concrete & Aggregates as required.
• Ensure on-site behaviour is supportive of and reinforce Company SHE Policies and standards at all times.
• Preparation of presentations, reports, correspondence etc as required.
• Contribute to the maintenance of a safe system of work in the workplace.
• Comply with all relevant safety, health and environment legislation.
• Ad hoc reporting requirements and purchase requisitions as directed.

Skills

Diary management

Email management

Coordinating meetings

Time management

Relationship building

Confidentiality

Microsoft Office

Tools

Word

Excel

PowerPoint

SAP

Google

Job description

Holcim Milton office seeks an experienced Office Administrator and Executive Assistant to support the GMs of Concrete, Aggregates, Humes and their teams, and manage Milton Office administration.

You will handle diary and email management, expense processing, and coordinate meetings, travel and catering while upholding safety and confidentiality. This permanent, full-time role offers diverse responsibilities in a leading building materials company.