Executive Assistant Lead: Strategy & Team Leadership

Capricorn; Australia; Hybrid; AUD 140,000 - 180,000; Full time

Benefits offered by this job

Hybrid work arrangement

Training and development opportunities

Paid parental leave

Social events

Gym membership near office

Private health benefits

Work from home kits

Job summary

Capricorn is seeking an Executive Assistant Lead to direct the EA function for the Group CEO and other executives. You will mentor the EA team, establish service standards, and drive continuous improvement in executive support.

You will partner with the Head of Executive Operations & Workplace and key stakeholders to optimise governance, prioritise workloads, and coordinate meetings, agendas and governance activities with professionalism.

Qualifications

• Strong knowledge of executive support practices, including diary management, executive coordination, meeting preparation, stakeholder engagement and confidential administration.
• Strong communication and relationship-building skills, with confidence engaging with Executives, senior leaders, the Head of Executive Operations & Workplace and internal and external stakeholders.
• Strong influencing skills and confidence working with Executive and Board-level stakeholders.
• Significant experience in an Executive Assistant, Senior Executive Assistant or executive support role, ideally supporting senior Executives or executive leadership teams.
• Experience leading, mentoring or coordinating an EA team or administrative support function.
• Minimum of 10 years’ relevant executive support experience, including experience leading or coordinating others.
• Qualification in Business Administration, Management or a related discipline, or equivalent experience.
• Relevant leadership or management development qualifications are desirable.

Responsibilities

• Identify and implement opportunities to improve executive support processes and service delivery.
• Provide high-level administrative support to Executives, including the Group CEO.
• Lead, mentor and develop the Executive Assistant team to deliver consistent, high-quality support services.
• Manage team workloads, resource allocation and coverage arrangements to ensure continuity of support.
• Develop and maintain standards, procedures and tools to support consistency across the EA function.
• Monitor service effectiveness and implement improvements where required.
• Act as a key communication point between Executives and the EA team to ensure priorities, expectations and updates are clearly shared.
• Maintain regular communication with the Head of Executive Operations & Workplace to provide updates on EA priorities, service delivery, risks and issues.
• Manage external suppliers or service providers relevant to executive support activities where required.
• Monitor expenditure and ensure effective use of resources within approved budgets.
• Support the coordination of executive governance activities, ensuring meetings are planned and administered to a high standard.
• Establish governance standards, processes and templates for consistency and quality across the EA function.
• Oversee preparation and coordination of agendas, papers, actions and meeting administration for timely follow-through.
• Support governance requirements and milestones coordinated with the Head of Executive Operations & Workplace.

Skills

Executive support

Diary management

Stakeholder engagement

Meeting prep

Confidential administration

Education

Business Administration / Management degree

Job description

Capricorn is seeking an Executive Assistant Lead to direct the EA function for the Group CEO and other executives. You will mentor the EA team, establish service standards, and drive continuous improvement in executive support.

You will partner with the Head of Executive Operations & Workplace and key stakeholders to optimise governance, prioritise workloads, and coordinate meetings, agendas and governance activities with professionalism.