Executive Assistant 12 month contract| Global finance firm

GOW Recruitment; Sydney; On-site; AUD 110,000 - 140,000; Full time

Job summary

Global Finance Firm is seeking an experienced Executive Assistant to provide dedicated support to two Managing Directors. This role demands exceptional organisational skills, discretion and the ability to anticipate needs in a fast-paced environment.

You will manage calendars, arrange extensive travel, process expenses, and serve as a primary contact for senior stakeholders and clients, while maintaining CRM records and supporting the broader EA team across the business.

Qualifications

• 5+ years' experience supporting senior executives (MD or C-suite preferred).
• Experience within banking, financial services or another fast-paced corporate environment highly regarded.

Responsibilities

• Manage complex and frequently changing calendars, coordinating meetings across multiple time zones.
• Arrange extensive domestic and international travel, including itineraries and logistics.
• Processing expenses and reconciliations.
• Acting as a key point of contact for senior internal stakeholders and external clients.
• Coordinating internal and external meetings, events and client engagements.
• Maintaining accurate client information and contact records within CRM systems.
• Handling confidential information with professionalism and discretion.
• Working collaboratively with the broader EA team to ensure seamless support across the business.

Skills

Calendar management

Travel coordination

Discretion

Communication

Autonomous work

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

CRM systems

Job description

Executive Assistant 12 month contract| Global finance firm

An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to join a leading global financial services organisation, providing dedicated support to two Managing Directors.

This is a fantastic opportunity for a proactive, polished and confident EA who thrives in a fast-paced environment, enjoys working closely with senior executives and can effortlessly manage competing priorities.

The Role Working alongside two Managing Directors, you will play an integral role in ensuring their day-to-day operations run smoothly. This is a busy, high-touch position requiring exceptional organisational skills, discretion and the ability to anticipate needs.

Key responsibilities include:

• Managing complex and frequently changing calendars, coordinating meetings across multiple time zones.
• Arranging extensive domestic and international travel, including itineraries and logistics.
• Processing expenses and reconciliations.
• Acting as a key point of contact for senior internal stakeholders and external clients.
• Coordinating internal and external meetings, events and client engagements.
• Maintaining accurate client information and contact records within CRM systems.
• Handling confidential information with professionalism and discretion.
• Working collaboratively with the broader EA team to ensure seamless support across the business.

An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to join a leading global financial services organisation, providing dedicated support to two Managing Directors.

This is a fantastic opportunity for a proactive, polished and confident EA who thrives in a fast-paced environment, enjoys working closely with senior executives and can effortlessly manage competing priorities.

The Role Working alongside two Managing Directors, you will play an integral role in ensuring their day-to-day operations run smoothly. This is a busy, high-touch position requiring exceptional organisational skills, discretion and the ability to anticipate needs.

Key responsibilities include:

• Managing complex and frequently changing calendars, coordinating meetings across multiple time zones.
• Arranging extensive domestic and international travel, including itineraries and logistics.
• Processing expenses and reconciliations.
• Acting as a key point of contact for senior internal stakeholders and external clients.
• Coordinating internal and external meetings, events and client engagements.
• Maintaining accurate client information and contact records within CRM systems.
• Handling confidential information with professionalism and discretion.
• Working collaboratively with the broader EA team to ensure seamless support across the business.

To be successful, you will ideally have:

• A minimum of 5 years' experience supporting senior executives, ideally at MD or C-suite level.
• Experience within banking, financial services or another fast‑paced corporate environment highly regarded.
• Exceptional diary management skills and experience coordinating complex international travel.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint.
• Experience expense management systems.
• Excellent communication skills and a polished, professional manner.
• Strong attention to detail and the ability to remain calm under pressure.
• A proactive approach, with the confidence to work autonomously and anticipate executive need