Executive Assistant

Mecca Recruitment Group; City of Melbourne; On-site; AUD 80,000 - 120,000; Full time

Job summary

Mecca Recruitment Group is seeking an experienced Executive Assistant to support two C‑suite leaders in a fast‑paced, high‑trust environment. You will manage calendars, communications, travel and board deliverables, ensuring both executives are prepared and coordinated.

You’ll act as a trusted liaison with internal and external stakeholders, handle sensitive information with discretion, and drive smooth team operations through proactive scheduling, meeting preparation and proactive problem

Qualifications

• Minimum 5 years’ EA experience, ideally supporting senior executives (financial services advantageous)
• Exceptional attention to detail and time management
• Confidence managing competing priorities under pressure
• High level of discretion and confidentiality
• Strong written and verbal communication skills

Responsibilities

• Act as the primary contact for internal and external stakeholders, including directors and senior leaders
• Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight
• Prepare presentations, papers and documentation across the Microsoft suite
• Coordinate weekly travel arrangements
• Track board planners and ensure deliverables are met
• Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
• Maintain ER filing systems in line with legal and organisational requirements
• Support team communication, workflow and morale
• Manage deadlines, priorities and follow‑through on action items
• Uphold strict confidentiality and discretion

Skills

EA experience

Attention to detail

Time management

Discretion

Clear communication

Tools

Microsoft Office

Job description

Are you an experienced Executive Assistant who thrives in a fast‑paced, high‑trust environment? This is a rare opportunity to support two C‑suite leaders while ensuring the smooth, coordinated running of team operations.

About the Role

You’ll provide high‑level executive and administrative support to C‑suite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency.

Key Responsibilities

• Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders
• Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight
• Prepare presentations, papers and documentation across the Microsoft suite
• Coordinate weekly travel arrangements
• Track board planners and ensure deliverables are met
• Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
• Maintain ER filing systems in line with legal and organisational requirements
• Support team communication, workflow and morale
• Manage deadlines, priorities and follow‑through on action items
• Uphold strict confidentiality and discretion

About You

You’re a trusted, proactive EA who communicates clearly, anticipates needs and builds strong relationships across all levels — especially at C‑suite level.

• Minimum 5 years’ EA experience, ideally supporting senior executives (financial services advantageous)
• Exceptional attention to detail and time management
• Confidence managing competing priorities under pressure
• High level of discretion and confidentiality
• Strong written and verbal communication skills